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Administrative Support Specialist

3 months ago

Gander, Newfoundland and Labrador, Canada Cara Transition House Inc Full time
Job Overview

The role of the Office Administrative Assistant is essential in ensuring smooth office operations within Cara Transition House Inc. This position involves a variety of administrative tasks that support the overall efficiency of the organization.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Weekly Hours: 40 hours
Educational Requirements

Applicants should possess a certificate or diploma in a relevant field.

Work Environment
  • Relocation expenses are not covered by the employer.
  • Engagement in community and social services.
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences.
  • Facilitate communication flow within the team.
  • Manage incoming mail and materials.
  • Ensure HR projects comply with applicable laws and regulations.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Schedule and confirm appointments.
  • Handle telephone inquiries and relay messages.
  • Respond to electronic inquiries.
  • Compile and analyze data and statistics.
  • Provide guidance to senior management.
  • Address employee inquiries and concerns.
  • Order and manage office supplies.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them appropriately.
  • Set up and maintain both manual and computerized filing systems.
  • Type and proofread various documents.
  • Perform data entry tasks.
  • Maintain and oversee digital databases.
  • Conduct basic bookkeeping duties.
  • Assist in payroll preparation.
Required Certifications
  • First Aid Certificate is necessary.
Technical Skills
  • Proficiency in Google Docs, MS Office Suite (Excel, Outlook, PowerPoint, Word), and Sage Accounting Software.
  • Familiarity with database and accounting software.
  • Experience with desktop publishing and electronic mail systems.
Specialization Areas
  • Correspondence management.
  • Report and record keeping.
  • Financial statement preparation.
  • Payroll services.
Security Requirements
  • Enhanced reliability security clearance.
  • Criminal record check is mandatory.
Work Conditions
  • Ability to work independently and under pressure.
  • Attention to detail is crucial.
  • Capability to handle repetitive tasks.
  • Minimal supervision required.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent oral and written communication skills.
  • Organizational skills and flexibility.
  • Team-oriented with a client-focused approach.
  • Dependable and accountable.
  • Quick learner with good time management skills.
Health and Financial Benefits
  • Comprehensive health care plan including dental and vision care.
  • Life insurance and pension plan available.
Additional Benefits
  • Various other benefits provided.