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Office Support Specialist

2 months ago

Nisku, Alberta, Canada A1 TRUSSES(1993) LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A1 Trusses (1993) Ltd. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Minute Taking: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
  • Office Procedures: Develop and implement office procedures and routines to improve efficiency and productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and effective communication.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decision-making.
  • Supply Management: Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide excellent customer service to internal and external stakeholders.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Computer Skills: Proficient in MS Excel and MS Word to perform administrative tasks efficiently.
  • Work Environment: Ability to work in a fast-paced environment with attention to detail and ability to handle repetitive tasks.
  • Personal Qualities: Excellent oral and written communication skills, ability to multitask, and a client-focused approach to work.
Working Conditions
  • Work Term: Permanent position with a regular 30-35 hour workweek.
  • Work Language: English language proficiency is required.