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Administrative and Technical Assistant

2 months ago

Victoria, British Columbia, Canada University of Victoria Full time

About this Opportunity

The University of Victoria's Student Affairs portfolio is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students. As a key member of the Undergraduate Admissions team, the Administrative and Technical Assistant plays a crucial role in supporting the smooth and efficient day-to-day operations of the unit.

Key Responsibilities

  • Administer applicant data through various technical processes and reporting mechanisms.
  • Provide executive and team assistance to the Director of Undergraduate Admissions and other members of the admissions team.
  • Ensure the accuracy and timeliness of data entry and reporting.
  • Develop and maintain complex spreadsheets and database applications.
  • Provide exceptional customer service to students, staff, and faculty.

Requirements

  • High level of technical proficiency in working with computer systems, programs, and data files.
  • Ability to work with full range of standard office equipment and software.
  • Analytic skills, attention to detail, and ability to concentrate in a busy environment.
  • Quality control-oriented and highly organized.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidential and private information.

Preferred Qualifications

  • Extensive knowledge of Microsoft Office Suite, particularly Excel.
  • Knowledge of administrative processes and procedures.
  • SAS, FAST, Banner, BRM (or other CRM product) experience.
  • Two or more years of post-secondary education.

Territory Acknowledgement

We acknowledge and respect the Lək̓wəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓wəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.