Administrative Support Specialist
2 months ago
About Miawpukek Horizon Maritime Services
Born from the vibrant traditions of the Miawpukek First Nation, Miawpukek Horizon Maritime Services (MHMS) stands as a shining emblem of unity. MHMS is an Indigenous-owned marine services company established in 2020 that emerged from Horizon Maritime's recruitment and development of Indigenous seafarers, making MHMS a champion of barrier-free recruitment. By integrating Indigenous knowledge and prioritizing sustainability and innovation within our workforce and operations, we are shaping a new era in maritime services. Our Mission is to maximize Indigenous participation in Canada's Blue Economy and our Vision is to create Canada's most advanced Indigenous maritime services company.
Position Overview
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. Reporting directly to senior leadership, you will play a vital role in ensuring the smooth operation of our marine operations by managing administrative tasks, coordinating schedules, and providing comprehensive support to our executives.
Key Responsibilities
- Manage complex calendars for executives in both Newfoundland and Labrador and Nova Scotia, including scheduling meetings, conference calls, and events.
- Coordinate travel arrangements for executives, including accommodations, transportation, and itineraries.
- Provide administrative support such as typing, dictation, spreadsheet creation, report writing, and maintaining online filing systems and contact databases.
- Organize team communications, plan both internal and off-site events, and maintain a professional and confidential work environment.
- Assist with general office management tasks, including scheduling boardrooms, video conferences, arranging catering, and managing expenses.
Required Skills and Qualifications
- 3+ years of experience providing administrative support to multiple managers and team members in a fast-paced environment.
- Completion of a post-secondary office/business administration certification or equivalent.
- Excellent written and verbal communication skills with strong attention to detail.
- Exceptional time management, organizational, and multi-tasking abilities.
- Proficiency in Microsoft Office Suite and an aptitude for learning new software systems.
- Ability to take initiative, problem-solve effectively, and work independently as well as part of a team.
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