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Administrative Coordinator

3 months ago

Burlington, Ontario, Canada SpecView Inc. Full time
Job Overview

SpecView Inc. is seeking a dedicated **Office Operations Manager** to oversee and enhance our administrative functions. This is a **permanent position** requiring **40 hours per week** of commitment.

Key Responsibilities
  • Assess and refine administrative protocols to improve efficiency.
  • Set work priorities and ensure adherence to established procedures and timelines.
  • Manage daily administrative tasks within the organization.
  • Implement policies related to the management of records in compliance with privacy regulations.
  • Coordinate office services including logistics, equipment management, and maintenance.
  • Perform data entry and maintain accurate records.
  • Supervise and streamline office administrative processes.
  • Handle client invoicing and financial documentation.
  • Organize shipping, receiving, and storage operations.
  • Maintain computerized inventory systems.
  • Deliver exceptional customer service.
  • Prepare items for distribution and shipping.
  • Oversee supply storage and inventory management.
Work Environment

This role requires the ability to work independently in a **fast-paced environment** with **tight deadlines**. Attention to detail and the capacity to manage a **large workload** are essential.

Qualifications
  • Education: Completion of a **college diploma** or equivalent in a relevant field.
  • Experience: A minimum of **2 years** of experience in a similar role.
Technical Skills
  • Proficiency in **MS Office Suite**, including **Excel**, **Word**, and **Outlook**.
  • Familiarity with **accounting software** and **QuickBooks**.
  • Experience with **electronic mail** and **spreadsheet** applications.
Personal Attributes
  • Strong interpersonal and communication skills.
  • Highly organized and reliable.
  • Ability to multitask and manage time effectively.
  • Demonstrated integrity and adaptability.
  • Team-oriented with a collaborative mindset.
Benefits
  • Comprehensive **health care plan** including dental and vision care.
  • Free parking available for employees.