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Administrative Support Professional
2 months ago
We are seeking a highly organized and detail-oriented Administrative Support Professional to join our team at BMO. As a key member of our business operations team, you will provide administrative support to our executives and senior managers, ensuring the smooth operation of our department.
Key Responsibilities- Provide administrative support to executives and senior managers, including calendar management, travel arrangements, and meeting coordination.
- Manage and maintain accurate and up-to-date records, files, and databases.
- Develop and implement effective administrative processes and procedures to improve efficiency and productivity.
- Coordinate and implement department events, including planning, logistics, and execution.
- Provide specialized support to executives and senior managers, including writing, editing, and distributing communications.
- Process invoices for payment, prepare and log departmental expense claims, and track expenses to ensure they stay within budget.
- Liaise with internal business units and external vendors to coordinate and implement premises and building-related matters.
- Maintain supplies inventory, checking stock levels, anticipating needs, and expediting orders.
- Ensure all vacation and absence scheduling is documented, taking into account critical business needs, following guidelines, and managing consistently across employees.
- Coordinate training requirements for staff, researching, booking, cancellations, confirmations, and other related tasks.
- Collaborate with internal and external stakeholders to deliver on business objectives.
- Organize work information to ensure accuracy and completeness.
- Complete complex and diverse tasks within given rules and limits.
- Analyze issues and determine next steps, escalating as required.
- Typically between 1-2 years of experience in an administrative/professional support function and a post-secondary degree in a related field of study.
- Basic specialized knowledge.
- Verbal and written communication skills - Good.
- Organization skills - Good.
- Collaboration and team skills - Good.
- Analytical and problem-solving skills - Good.
We offer a competitive salary, a comprehensive benefits package, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.
