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Total Rewards Specialist
2 months ago
William Osler Health System is seeking a highly skilled Total Rewards Specialist to join our team. As a Total Rewards Specialist, you will play a key role in providing specialized services within the Total Rewards department, including the administration of HRIS transactional activities, group benefits, HOOPP pension plan, leaves, and LTD/STD plans.
Key Responsibilities:- Manage employee life cycle, including reviewing, entering, and validating employee data into various HR systems.
- Administer the Group Insurance benefits and pension plan (HOOPP) for all eligible employee groups, maintaining accurate data in the external Sun Life Plan Sponsor Information System and HOOPP Portal.
- Process STD/LTD, including monitoring STD banks, providing clarification and guidance to employees on the interpretation of sick plans for unionized employees and non-union employees as per specific sick plans.
- Respond to inquiries from managers, employees, and retirees on all matters related to Total Rewards.
- Create and maintain employee files in accordance with policies and procedures.
- Ensure data integrity of employee information entered in Meditech.
- Complete biweekly, monthly, and yearly audits.
- Participate in Total Rewards related grievances.
- Act as an SME with Total Rewards related items, including maintaining benefit summary updates, providing education to HR team members on benefits, legislation changes, etc.
- Identify successes and opportunities for improvement.
- Participate and complete various Total Reward surveys (Benefits) and provide reports as required.
- Update and maintain various Total Reward spreadsheets as well as produce reports and support system updates as required.
- Work collaboratively with other departments in Human Resources, Talent Acquisition, LR, and Finance (Payroll).
- Assist and support various Total Reward Projects as required.
- Three-year Diploma/Degree in Human Resources Management from an accredited educational institution or equivalent recent and related training and experience may also be considered.
- CHRP/CHRL designation preferred.
- HRPA membership preferred.
- A minimum of two (2) years of recent and related Human Resources experience, preferably working within a unionized healthcare environment with the emphasis on HRIS, employee benefits, pension experience.
- Advanced technical skills and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- HRIS experience (Meditech and/or MediHR) an asset.
- Demonstrated understanding of employment legislation and collective agreement administration.
- Superior organization and problem-solving skills, and ability to prioritize competing tasks.
- Past experience working in an HRIS and/or payroll system preferred.
- Superior work ethic, professionalism, resourcefulness, dependability, reliability, and diplomacy.
- Strong organizational skills with a keen ability to prioritize and multi-task, as well as commitment to meeting deadlines.
- Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service to all stakeholders.
- Ability to make decisions, exercise judgment, and take initiative in dealing with confidential information and/or in responding to inquiries.
- Flexible with ability to work efficiently in a fast-paced, multitasking, and dynamic environment.
- Ability to communicate effectively both verbally and in writing with varying levels of employees and to provide excellent customer service.
- Experience in handling sensitive, confidential information.
- Strong administrative and data management skills.
- Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation, and Collaboration.
