Executive Assistant to the President and CEO

2 months ago

Vaughan, Ontario, Canada Mackenzie Health Full time

About the Role

Mackenzie Health Foundation is seeking a highly skilled and experienced Executive Assistant to provide top-tier support to the President and CEO. This pivotal role is integral to the efficiency of the CEO's Office and the Leadership team, requiring a candidate who excels in a dynamic environment.

Key Responsibilities

  • Streamline executive processes and manage leadership tasks with precision
  • Organize and prioritize tasks, and foster meaningful relationships within the Foundation and the broader community
  • Represent the Office of the CEO in a professional, customer-focused manner
  • Act as the primary point of contact for the President & CEO, managing communications and coordinating with internal and external stakeholders
  • Efficiently manage the CEO's calendar, prioritize appointments, and handle scheduling conflicts with diplomacy
  • Arrange travel and logistics and prepare monthly expense reports
  • Draft and manage correspondence, ensuring timely and accurate communication
  • Compile data and prepare reports, presentations, and documents for various meetings, committees, and projects
  • Maintain an organized file management system
  • Support HR management tasks and coordinate staff meetings and special projects as needed
  • Provide general office administrative support, including managing office supplies, processing invoices, and assisting with governance documentation

Requirements

  • University degree or college diploma in office/administrative management
  • At least 5-7 years of experience supporting senior-level executives, ideally within the healthcare or not-for-profit sectors
  • Demonstrated ability to maintain confidentiality, integrity, professionalism, and diplomacy at all times
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and virtual meeting platforms (Zoom, Teams), with a willingness to adopt new technologies
  • Excellent organizational, prioritization, and time management skills, with a keen attention to detail
  • Strong interpersonal skills to interact respectfully and effectively with diverse individuals
  • Superior verbal and written communication skills, capable of engaging effectively with directors, staff, volunteers, donors, and government officials
  • Reliability and accessibility to the CEO
  • Project management skills and demonstrated sound judgement
  • Proven ability to work independently as well as to perform effectively in a team-orientated environment
  • Commitment to fostering a safe, inclusive workplace aligned with health and safety policies and procedures
  • Alignment with the values of Mackenzie Health Foundation – Excellence, Integrity, Optimism, Inclusion, Gratitude

About Mackenzie Health

Mackenzie Health is an inclusive and equal opportunity employer committed to providing accommodations for applicants upon request at any stage of the recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We are a hybrid organization with a flexible schedule, including some evenings and weekends. This is a unique chance to play a central role in the Foundation's strategic initiatives, directly impacting the health and wellness of our community.

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