Office Supervisor

4 days ago


Abbotsford, British Columbia, Canada STAR IMMIGRATION CONSULTANCY INC. Full time
Job Summary

We are seeking an experienced Office Supervisor to join our team at STAR IMMIGRATION CONSULTANCY INC. The successful candidate will be responsible for overseeing the day-to-day operations of our office, ensuring smooth and efficient workflow, and providing guidance and support to our team members.

Key Responsibilities
  • Training and Development: Provide on-the-job training to new employees, ensuring they have the necessary skills and knowledge to perform their duties effectively.
  • Reporting and Administration: Prepare and submit regular reports to management, maintaining accurate records and ensuring compliance with company policies and procedures.
  • Equipment Maintenance: Ensure that all office equipment is in good working order, performing routine maintenance and repairs as needed.
  • Problem-Solving and Technical Advice: Identify and resolve work-related problems, providing technical guidance and recommendations to improve productivity and product quality.
  • Work Coordination: Coordinate and assign tasks to team members, reviewing their progress and providing feedback to ensure deadlines are met.
  • Supply Chain Management: Requisition and order necessary materials, equipment, and supplies to support office operations.
  • Interdepartmental Coordination: Collaborate with other departments to ensure seamless communication and coordination of tasks.
  • Client Support: Provide exceptional customer service to clients, responding to their inquiries and concerns in a timely and professional manner.
  • Work Scheduling and Prioritization: Establish and maintain work schedules, ensuring that tasks are prioritized and deadlines are met.
Work Environment and Physical Demands
  • Fast-Paced Environment: Work in a dynamic and fast-paced environment, adapting to changing priorities and deadlines.
  • Work Under Pressure: Manage stress and pressure in a high-volume work environment, maintaining a positive attitude and composure.
  • Tight Deadlines: Meet tight deadlines and deliver results in a timely manner, ensuring that tasks are completed to a high standard.
  • Attention to Detail: Maintain attention to detail, ensuring accuracy and precision in all aspects of work.
Personal Qualities and Skills
  • Interpersonal Skills: Develop and maintain effective relationships with team members, clients, and stakeholders, demonstrating excellent communication and interpersonal skills.
  • Oral and Written Communication: Communicate effectively in both written and verbal forms, ensuring clear and concise communication of ideas and information.
  • Flexibility and Adaptability: Demonstrate flexibility and adaptability in a fast-paced work environment, adjusting to changing priorities and deadlines.
  • Initiative and Judgement: Take initiative and demonstrate sound judgement in decision-making, ensuring that tasks are completed to a high standard.
  • Organizational and Time Management Skills: Maintain a high level of organization and time management, prioritizing tasks and meeting deadlines.
  • Reliability and Teamwork: Demonstrate reliability and a strong commitment to teamwork, supporting colleagues and contributing to a positive work environment.

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