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Office Coordinator

3 months ago

Cambridge, Ontario, Canada GURWINDER GREWAL PERSONAL REAL ESTATE CORPORATION Full time
Position Overview

We are seeking a dedicated Administrative Assistant to join our team at GURWINDER GREWAL PERSONAL REAL ESTATE CORPORATION. This role is essential in ensuring smooth operations within our office environment.

Qualifications
  • Education: Completion of College/CEGEP or equivalent experience.
  • Experience: 2 to 3 years in a similar role.
Work Environment
  • Industry: Real Estate
  • Type: Permanent
  • Hours: 30 hours per week
Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Document and prepare minutes for meetings and events.
  • Establish and maintain office procedures and routines.
  • Manage appointment scheduling and confirmations.
  • Handle telephone communications and relay messages effectively.
  • Respond to electronic inquiries in a timely manner.
  • Compile and analyze data, statistics, and relevant information.
  • Order and manage office supplies and inventory.
  • Coordinate travel arrangements and itineraries.
  • Welcome visitors and direct them to appropriate contacts.
  • Set up and maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
Technical Skills
  • Proficient in MS Office Suite.
  • Familiarity with social media platforms.
Specialization Areas
  • Reports and records management.
  • Creation of charts, tables, graphs, and diagrams.
Travel Requirements

Willingness to travel as needed.

Work Conditions
  • Fast-paced environment requiring attention to detail.
  • Ability to handle repetitive tasks efficiently.
Personal Attributes
  • Strong multitasking abilities.
  • Flexibility and adaptability in a dynamic setting.
  • Highly organized and detail-oriented.
  • Team-oriented with a client-focused approach.
  • Reliable and accurate in task execution.
Accessibility Support

We provide physical accessibility accommodations, ensuring an inclusive work environment.