Administrative Coordinator
20 hours ago
SISIP Financial has been serving the military community for over 50 years, providing expert advice and solutions across investing, insurance, financial planning, and sustainable financial wellness.
We are seeking a highly skilled and experienced Senior Administrative and Project Coordinator to join our team in Ottawa. As a key member of our leadership team, you will provide critical support to our Senior Vice President and contribute to the success of our organization.The Role
As a Senior Administrative and Project Coordinator, you will be responsible for providing day-to-day administrative and project support to our Senior Vice President and leadership team. This includes monitoring organizational priorities and initiatives, providing regular reports, and making recommendations as needed.
You will also be responsible for coordinating projects and interactions with cross-functional teams and internal partners to deliver projects with excellence. This will involve meeting and event administration, including planning, scheduling, and recording minutes.
Additionally, you will assist in reconciling projects, updating status, and escalating issues as necessary to keep delivery on track. You will also coordinate communication flow and execute communications on behalf of our Senior Vice President and leadership team.
Responsibilities- Provide critical, day-to-day administrative and project support to the Senior Vice President and members of the leadership and national office teams.
- Responsible for monitoring organizational priorities and initiatives and providing regular reports identifying gaps and progress, and recommendations as may be appropriate.
- Provide coordination support to the leadership team members on multiple projects and interaction with cross functional teams and internal partners to deliver projects with excellence.
- Meetings and events administration (internal and external) including planning, scheduling, conference calls, recording of minutes, materials preparation.
- Assist in reconciling projects, updating status and escalating where necessary to keep delivery on track.
- Coordinating of communication flow and execution of communications on behalf of the Senior Vice President, leadership team and internal partners.
- Participate in the mandate of the internal communications team to support execution of planned employee engagement and organizational communications calendar.
- Work closely with internal partners to coordinate and track shared services requirements (marketing, translation, facilities, etc) in support of SISIP's national office and branch needs.
- Schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team.
- Calendar management for the Senior Vice President and leadership team as may be required.
- Manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and timely follow-up.
- Research, draft and edit correspondence, reports, plans, lists and briefing notes.
- College diploma or certificate in Administration, Office Administration, Business or a related field.
- 5+ years of experience in office administration, or a related field.
- French fluency an asset.
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