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Senior Event Coordination Specialist
3 months ago
Position Overview
This role necessitates the candidate to be open to relocation.
About the Organization
This organization is involved in the exploration, production, transportation, and marketing of crude oil and natural gas. It operates through various segments: Upstream, Downstream, and Corporate. The Upstream segment encompasses exploration, field development, and production of crude oil, natural gas, and natural gas liquids. The Downstream segment is focused on refining, logistics, power generation, and the marketing of crude oil, petroleum, and petrochemical products, along with related services to both international and domestic clients. The Corporate segment provides essential support services including human resources, finance, and information technology.
Job Summary
This organization is currently in search of an Event Manager & Engagement Specialist to become a part of the Technology Communications & Outreach (TCO) team within its Technology Oversight & Coordination organization (TOC). TCO plays a pivotal role in achieving TOC's mission of delivering value through effective communication with a diverse range of stakeholders.
The selected candidate will be tasked with enhancing and promoting stakeholder engagement specifically for the organization’s sustainability technologies. As a key member of the team, the Event Manager and Engagement Specialist will aid in the planning and execution of events and public relations campaigns for Technology Oversight and Coordination (TOC).
Key Responsibilities:
- Oversee and coordinate global workshops, events, and conferences focused on sustainability, climate change, and advancements in climate technologies.
- Formulate annual event and branding engagement strategies for both internal and external stakeholders.
- Organize visits with key stakeholders, educational institutions, and other relevant organizations as necessary.
- Manage relationships with agencies, develop scopes of work, and supervise work programs.
- Support and align corporate communication initiatives.
- Establish and maintain an internal communication governance framework with regular strategic assessments and bi-weekly tactical reviews.
- Evaluate and measure the effectiveness of marketing strategies and initiatives.
- Create marketing campaigns, brand materials, and long-term strategies, overseeing the contributions of external consultants including web developers and videographers.
- Manage brand resources and processes to ensure consistent brand representation, including message frameworks, visual assets, key terminology, and accurate data.
- Conduct thorough quantitative and qualitative market research to implement data-driven marketing initiatives that align with organizational strategic goals.
- Support organizational growth by developing content marketing and demand generation strategies that enhance awareness and engagement.
- Design and implement a strategic external events calendar to boost awareness among new prospects and accelerate existing opportunities.
- Establish a centralized events calendar for email campaigns, managing their complete lifecycle including creative development, data segmentation, and reporting/analysis.
- Generate and brainstorm innovative ideas for events.
- Collaborate with external agencies to execute promotional events and campaigns.
- Coordinate with marketing and other professionals to ensure seamless execution of events.
- Plan and implement initiatives to reach target audiences for events through appropriate channels such as social media, email, and other platforms.
- Bachelor's degree in Business Administration, Strategic Communications, Public Affairs, Journalism, Media, or a related field. A Master's degree is preferred.
- A minimum of 7 years of experience in event management.
- Ability to work effectively both collaboratively and independently.
- A degree in Marketing, Advertising, or a related field is preferred from a recognized program.
- 3+ years of experience in strategic communication and public affairs.
- Strong analytical skills, capable of addressing complex challenges and contexts.
- Demonstrated confidence, integrity, and collaborative spirit.
- Excellent interpersonal and diplomatic communication skills, with a high degree of emotional intelligence and empathy.
- Comfortable and effective in interactions with senior leaders, subject matter experts, and working-level partners.
- Proactive self-starter with a positive attitude.
- Ability to work and deliver results under pressure and to navigate challenges.
- Willingness to travel extensively worldwide.
