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Administrative Coordinator

3 months ago

Saskatoon, Saskatchewan, Canada EGADZ Full time

The role of the Administrative Coordinator is pivotal in ensuring the smooth operation of the organization, providing essential support to the Executive Director, management team, and Board of Directors.

POSITION OVERVIEW

Reporting directly to the Executive Director, the Administrative Coordinator is tasked with delivering comprehensive administrative and clerical support to facilitate effective organizational operations.

KEY RESPONSIBILITIES

  1. Deliver administrative assistance to guarantee that organizational functions are executed in a precise, current, and efficient manner.
  • Assist in the preparation of grant proposals
  • Support the coordination of fundraising initiatives and financial opportunities
  • Engage in networking and public speaking as necessary
  • Conduct financial assessments for quality assurance
  • Participate in the Year-End Audit process
  • Help coordinate the organization’s programming
  • Provide support to Directors as needed
Assist the Executive Director by ensuring they have the necessary resources for informed decision-making and timely report completion.
  • Maintain confidential documentation and records
  • Organize brochures, files, and both printed and digital information from various program sectors
  • Conduct research and assist in compiling reports for funders and Board Members
  • Review and refine reports
  • Draft correspondence for all program sectors and the Board of Directors
  • Prepare necessary documents and reports
  • Schedule Board Meetings, Executive Meetings, Management Meetings, and Social Committee Meetings
  • Compile agendas and materials for Board Meetings and other scheduled meetings
  • Attend Board Meetings and document minutes

QUALIFICATIONS AND SKILLS

Knowledge

  • Understanding of office administration and financial procedures
  • Familiarity with the roles of the Executive Director and the Board of Directors
  • Awareness of cultural diversity
  • Insight into the organization’s priorities and operations

Skills and Abilities

  • Proficient in maintaining high accuracy in report preparation
  • Strong financial and accounting capabilities
  • Analytical and problem-solving proficiency
  • Excellent verbal and listening communication skills
  • Meticulous attention to detail
  • Effective written communication abilities
  • Advanced computer skills, including proficiency in accounting software, spreadsheets, word processing, and email
  • Ability to manage stress effectively

PERSONAL ATTRIBUTES

The Administrative Coordinator must uphold strict confidentiality while performing duties for the Executive Director. Attributes such as honesty, trustworthiness, cultural sensitivity, strong work ethics, and discretion regarding financial and employee information are essential.

Typically, the required knowledge and skills are acquired through completion of relevant coursework in office procedures combined with related administrative experience. Equivalent qualifications will be considered.

Compensation includes a competitive wage and benefits program.

Applications should be submitted as specified in the job description, ensuring clarity in the position being applied for. Only candidates selected for an interview will be contacted.