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Administrative Assistant

2 months ago

Toronto, Ontario, Canada Healthmax-Etobicoke Full time
About the Role

We are seeking an experienced Administrative Assistant to join our team at Healthmax-Etobicoke. As an Administrative Assistant, you will play a key role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
  • Scheduling: Schedule appointments, meetings, and events, and ensure that all necessary arrangements are made.
  • Record Keeping: Maintain accurate and up-to-date records, including minutes of meetings, reports, and other documents.
  • Communication: Develop and implement effective communication strategies to ensure that all stakeholders are informed and engaged.
  • Office Management: Oversee the maintenance of our office, including ordering supplies, managing inventory, and ensuring that all equipment is in good working order.
  • Team Support: Provide support to our team members, including training, coaching, and mentoring.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 2 years to less than 3 years of experience in an administrative role.
  • Skills: Excellent communication and organizational skills, ability to multitask, and proficiency in Microsoft Office.
  • Computer and Technology Knowledge: Google Docs, Microsoft Publisher, Microsoft Visio, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Electronic scheduler, Database software, MS Access, MS Office.
  • Transportation/Travel Information: Own transportation.
  • Work Conditions and Physical Capabilities: Fast-paced environment, work under pressure, tight deadlines, repetitive tasks, large workload.
  • Personal Suitability: Ability to multitask, excellent oral communication, excellent written communication, flexibility, organized, team player, accurate, client focus, reliability.
What We Offer
  • Health Benefits: Health care plan.