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Accounts Payable Specialist
3 months ago
Accounts Payable Clerk ~ Competition #
Finance Department
Full-Time Permanent Position
Position Overview:
Under the guidance of the Finance Controller, the Accounts Payable Clerk will manage a variety of responsibilities and execute tasks in a prompt, effective, and efficient manner.
Key Responsibilities:
- Manage the processing of invoices, travel requests, general expenses, and visa claims within established timelines.
- Handle electronic payments and manual cheque issuance.
- Evaluate, monitor, and organize documents for payment processing.
- Conduct data entry for financial documents, including invoices, requisitions, claims, credit/debit notes, adjustments, reversals, and general ledger reclassifications.
- Establish and maintain accounts for AP vendors.
- Organize a filing system for both hard copy and electronic documents related to accounts payable, supplier agreements, and contracts.
- Process purchase orders efficiently.
- Ensure the accurate approval, sorting, coding, and matching of invoices and receipts.
- Regularly analyze and reconcile accounts in Sage 300, including vendor payables, bank accounts, sub-ledgers, and general ledger accounts.
- Follow up on outstanding advances and cheques.
- Communicate with staff and external vendors, responding to inquiries in a courteous and professional manner.
- Adhere to the organization's policies and procedures.
- Safeguard the organization's value by maintaining confidentiality of information.
- Assist in preparing for the annual audit as directed.
- Perform additional related duties as assigned.
Qualifications:
- Completion of a recognized Accounting or Business Administration program.
- An equivalent combination of education and experience may be considered.
- Proficient in Sage 300 accounting software and Microsoft Office applications.
- Strong written and verbal communication skills.
- Ability to think analytically and strategically.
- Excellent interpersonal skills and ability to work effectively in a First Nations environment.
- Strong collaborative skills to work as part of an interdisciplinary team.
- Ability to work independently with minimal supervision.
- Effective communication skills, both oral and written.
- Willingness to work flexible hours and travel as needed.
- Successful completion of a Criminal Record Check and Clear Child Abuse Checks.
Interested candidates are encouraged to submit their cover letter detailing the position title and competition number, qualifications, and resume, along with three professional references (including a recent employer reference).
We appreciate all applications and will contact only those selected for further consideration.
Preference will be given to First Nations individuals.
For further information, please visit our website.
