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Event Coordinator
2 months ago
Live Nation Canada, Inc. is seeking a highly organized and motivated individual to join our team as a Promoter Assistant. As a key member of our live event team, you will play a crucial role in assisting promoters and liaising between departments to ensure the smooth execution of concerts and events.
Key Responsibilities:- Act as a liaison between colleagues and clients to facilitate work and accomplish objectives in a collaborative effort.
- Screen calls and respond to internal and external requests for information, ensuring that requested actions are taken or completed.
- Establish and manage relationships with industry professionals, including agents, band management, tour managers, and venue management.
- Prepare show offers, manage venue calendars, route dates, and tours.
- Confirm shows and distribute information to staff and venue contacts.
- Manage internal documentation using internal booking systems, calendars, and ticketing schedules.
- Provide support for grant applications and reporting, as well as special projects as assigned.
- Assist with presentations, reports, materials, and samples for meetings and presentations.
- Work with internal cross-functional departments and external box office personnel.
- Provide general administrative support and perform diversified administrative duties, prioritizing and managing projects with minimal supervision.
- Schedule meetings, conferences, and appointments, and update calendars.
- Assist in managing various venue calendars.
- Make travel arrangements and handle expenses.
- Multitask in a fast-paced environment and remain organized, with attention to detail.
- Perform general office duties, including mail, filing, copying, and faxing.
- Exceptional organization, prioritization, and multitasking skills.
- Ability to work in a dynamic, fast-paced, and deadline-driven environment.
- Ability to navigate the internet as a communication and research tool.
- Professional written and verbal communication skills, with the ability to build and foster professional relationships with individuals at all levels.
- High level of expertise in MS Office (Outlook, Word, Excel, PowerPoint).
- Strong work ethic with a high sense of responsibility in an ever-changing environment.
- Ability to maintain confidentiality, handle sensitive matters, and exercise excellent judgment.
- Ability to work well independently and within a team.
- Experience in the live music industry is an asset.
- Knowledge of the touring and concert industry is an asset.
- Post-secondary education in business, music management, PR, communications, or a related field is an asset.
- Avid interest in music, knowledge of artists and genres, and a desire to learn about the music industry.
- Health benefits, including medical, dental, and vision coverage, as well as employee assistance programs.
- Time off policy, including holiday closures and sick time.
- RRSP program with company match.
- Stock program reimbursement.
- New parent programs and support, including caregiver leave and baby bonus.
- Infertility support.
- Tuition reimbursement and student loan repayment.
- Internal growth and development programs and trainings.
- Volunteer time off.
- Crowdfunding network.
- Gender reassignment support.
Sitting for extended periods of time at a computer station or work desk; standing and walking throughout the day; occasional movement to access file cabinets, office machinery, etc.; using hands and fingers to operate computers and office equipment for up to 8 hours each day; lifting up to 10 pounds regularly; exposed to typical office environment conditions and noise levels.
Employment Equity:Live Nation Canada, Inc. strongly supports equal employment opportunity for all applicants, regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by provincial and/or federal law. Accommodations for candidates with disabilities are available on request during all aspects of the recruitment and selection process.
