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Office Coordinator

2 months ago

Mile House, British Columbia, Canada Heart and Sole Healthcare Full time
Position Overview

The role of the Administrative Assistant at Heart and Sole Healthcare is crucial for ensuring smooth operations within our healthcare facility. This permanent position requires a dedicated individual who can manage various administrative tasks efficiently.

Key Responsibilities
  • Work Schedule: 35 hours per week
  • Language Requirement: English
  • Budget Management: Responsible for overseeing budgets up to $100,000
  • Supervision: Oversee and guide other staff members
  • Policy Implementation: Establish and enforce office procedures
  • Meeting Coordination: Record and prepare minutes for meetings and conferences
  • Appointment Management: Schedule and confirm appointments
  • Communication: Handle telephone inquiries and relay messages
  • Data Management: Compile and analyze data and statistics
  • Employee Support: Address employee inquiries and concerns
  • Payroll Oversight: Manage payroll processes
  • Client Interaction: Greet visitors and direct them appropriately
  • Filing Systems: Maintain both manual and digital filing systems
  • Documentation: Type and proofread various documents
  • Research: Conduct necessary research for operational needs
  • Data Entry: Perform data entry tasks accurately
  • Customer Service: Provide exceptional service to clients
  • Staff Recruitment: Assist in hiring and staffing processes
  • Database Management: Maintain digital databases
  • Bookkeeping: Carry out basic bookkeeping duties
  • Client Support: Consult with clients post-sale for ongoing assistance
  • Housekeeping: Perform light cleaning duties as needed
  • Operational Management: Plan and evaluate daily operations
Qualifications
  • Education: Bachelor's degree
  • Experience: 2 to 3 years in a similar role or equivalent experience
  • Certifications: First Aid Certificate preferred
  • Technical Skills: Proficient in MS Excel, MS Word, and social media platforms
  • Work Environment: Willingness to travel regularly
Personal Attributes
  • Ability to work independently and under pressure
  • Strong attention to detail
  • Capacity to manage a large workload
  • Excellent multitasking skills
  • Flexibility and adaptability
  • Organizational skills and reliability
  • Client-focused approach
  • Effective time management
Screening Questions
  • Are you available for shift or on-call work?
  • What is the highest level of education you have completed?
Workplace Information

This position involves being on the road, contributing to the dynamic environment of our healthcare services.