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Administrative Coordinator

2 months ago

Vancouver, British Columbia, Canada Fiore Group Training, inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Fiore Group Training, inc. as an Administrative Coordinator.

Key Responsibilities
  • Communication and Coordination
    • Ensure seamless flow of information within the team by coordinating tasks and deadlines.
    • Direct and control daily operations to maintain efficiency and productivity.
  • Administrative Support
    • Open and distribute mail and other materials in a timely manner.
    • Determine and establish office procedures and routines to optimize workflow.
    • Schedule and confirm appointments with clients and stakeholders.
  • Record Keeping and Filing
    • Manage training and development strategies to enhance employee skills.
    • Set up and maintain manual and computerized information filing systems to ensure accuracy and accessibility.
  • Customer Service
    • Answer telephone and relay telephone calls and messages in a professional manner.
    • Answer electronic enquiries and provide timely responses to clients and stakeholders.
  • Supply Management
    • Order office supplies and maintain inventory to ensure a smooth operation.
  • Front Desk Reception
    • Greet people and direct them to contacts or service areas in a welcoming and professional manner.
Requirements
  • 1 to less than 7 months of experience in an administrative role.
  • Permanent employment with a standard 40-hour workweek.
  • Fluency in English as the primary language of communication.