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Budget and Operations Coordinator

2 months ago

Ottawa, Ontario, Canada Algonquin College of Applied Arts and Technology Full time
Job Summary

We are seeking a highly skilled and experienced Administrative and Budget Analyst to join our team at Algonquin College of Applied Arts and Technology. The successful candidate will be responsible for overseeing the day-to-day administrative and financial operations of the department, including budget preparation, quarterly reviews, and year-end activities.

Key Responsibilities
  • Administrative and Financial Operations
    • Participate in meetings with Program Coordinators, Academic Chair, and Business Administrator to collect and organize information required for the planning process.
    • Problem solve part-time salary and enrolment projections by reviewing assumptions submitted by Program Coordinators and Academic Chair.
    • Initiate journal entries, cheque and purchase requisitions, credit card transactions, expense claims, general contingency and leave replacement requests, CSEP reimbursements, and other financial activities related to budget reconciliation.
  • Program/Course Administration/SWFs
    • Initiate the collection of all relevant data, analyze, and enter all details necessary for course loading timetables (all terms) (including service course loading) in the academic cycle into the Student Information System.
    • Plan and implement semester program schedule for Chair and Coordinators, based on Registrar's Office information and other departmental deadlines, to ensure overall deadlines are met.
    • Review enrolment projections, student retention, program structures, full-time faculty complement, programs of study, and participate in the annual curriculum review.
  • Payroll and Other Than Full-Time Position Administration
    • Gather required information relating to other than full-time staff requirements.
    • Calculate other than full-time teaching costs in consultation with Chair.
    • Identify and communicate discrepancies in payroll information to the Chair and Coordinators.
  • Required Qualifications
    • Minimum of three (3) year diploma/degree in Business Administration or equivalent such as Accounting or Finance.
    • Minimum of three (3) years progressively responsible business/budgetary administration experience, preferably at a post-secondary institution where accounting, computer/ERP systems, including advanced Excel skills, administrative and interpersonal skills were utilized.
    What We Offer

This position is eligible for hybrid work in conjunction with the College's Flexible Work Arrangement Policy (subject to change). Algonquin College values diversity and is an equal opportunity employer.