Office Operations Coordinator

4 weeks ago


Ottawa, Ontario, Canada Fairdeal Travel Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at Fairdeal Travel. In this role, you will be responsible for coordinating the activities of the HR department, ensuring they meet the organization's goals. You will also assist with staff consultation and grievance procedures, coordinate the flow of information within the team, and direct and control daily operations.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Assist with staff consultation and grievance procedures
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Direct staff and evaluate daily operations
  • Motivate staff and plan and control budget and expenditures
  • Plan and organize daily operations, review HR projects to assure compliance with laws and regulations, and supervise other workers
  • Train staff, establish and implement policies and procedures, and record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines, plan, develop, and implement recruitment strategies, and manage contracts
  • Manage training and development strategies, answer telephone and relay telephone calls and messages, and oversee the analysis of employee data and information
  • Answer electronic enquiries, oversee development of communication strategies, compile data, statistics, and other information, and advise senior management
  • Order office supplies and maintain inventory, negotiate collective agreements on behalf of employers or workers, and oversee payroll administration
  • Greet people and direct them to contacts or service areas, and type and proofread correspondence, forms, and other documents
Work Conditions and Physical Capabilities
  • Ability to work independently and under pressure
  • Attention to detail and ability to work in a fast-paced environment
Screening Questions
  • Do you have previous experience in this field of employment?
Support for Persons with Disabilities
  • We provide physical accessibility accommodations, visual accessibility accommodations, and auditory accessibility accommodations
  • We participate in a government or community program or initiative that supports persons with disabilities
Support for Newcomers and Refugees
  • We participate in a government or community program or initiative that supports newcomers and/or refugees
  • We assist with immediate settlement needs of newcomers and/or refugees and support social and labour market integration
Support for Youths
  • We participate in a government or community program or initiative that supports youth employment
  • We offer on-the-job training tailored to youth and offer mentorship, coaching, and/or networking opportunities
Support for Veterans
  • We participate in a government or community program or initiative that supports Veterans
  • We offer mentorship, coaching, and/or networking opportunities for Veterans and provide awareness training to employees
Support for Indigenous People
  • We participate in a government or community program or initiative that supports Indigenous people
  • We offer mentorship, coaching, and/or networking opportunities for Indigenous workers and develop and maintain relationships with indigenous communities


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