Office Administrative Assistant
2 months ago
We are seeking an experienced Office Administrative Assistant to join our team at Shiva Transport Ltd. The successful candidate will be responsible for providing administrative support to our office operations.
Key Responsibilities- Administrative Support: Provide administrative support to our office operations, including answering phone calls, responding to emails, and managing correspondence.
- Scheduling: Schedule appointments, meetings, and events, and ensure that all necessary arrangements are made.
- Record Keeping: Maintain accurate and up-to-date records, including files, databases, and spreadsheets.
- Communication: Communicate effectively with colleagues, clients, and stakeholders, both verbally and in writing.
- Problem Solving: Identify and resolve administrative issues in a timely and efficient manner.
- Education: Secondary (high) school graduation certificate.
- Experience: 1 year to less than 2 years of experience in an administrative role.
- Language: English.
- Work Hours: 35 to 40 hours per week.
Our office is a fast-paced environment with repetitive tasks. We are committed to providing a welcoming work environment for all employees.
Personal Suitability- Communication: Excellent oral and written communication skills.
- Time Management: Strong time management skills, with the ability to prioritize tasks and meet deadlines.
- Accessibility: We provide physical accessibility accommodations, including ramps and elevators.
- Visual Accessibility: We provide visual accessibility accommodations, including braille and screen readers.
- Auditory Accessibility: We provide auditory accessibility accommodations, including transcription software and teletypewriters.
- Settlement Support: We assist with immediate settlement needs, including housing and transportation.
- Language Training: We support language training and skills training for newcomers and refugees.
- On-the-Job Training: We offer on-the-job training tailored to youth.
- Mentorship: We offer mentorship and coaching opportunities for youth.
- Transition Support: We assist with immediate transition needs, including relocation and housing.
- Workshops and Counselling: We offer workshops and counselling services to help Veterans navigate their transition into the civilian workforce.
- Cultural Competency Training: We provide cultural competency training and awareness training to all employees.
- Elder Support: We facilitate access to Elders who can offer support and guidance to Indigenous workers.
- Phased Retirement: We offer phased retirement options, including flexible or reduced work hours.
- Phased Re-entry: We offer phased re-entry options for mature workers who are returning to work after retiring.
- Mentorship Programs: We offer mentorship programs that pair members of visible minorities with experienced employees.
- Diversity and Cross-Cultural Training: We provide diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.
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