Accounts Payable Specialist
6 days ago
In partnership with the Controller, the Accounts Payable Specialist supervises the AP team to ensure all AP invoices company-wide are received, verified and processed on-time and with accuracy.
Responsibilities:- Performs a high volume of full cycle accounts payable processing in compliance with company policies and procedures.
- Responsible for cheque runs, expense reports, credit applications, visa payments and US processing and payments.
- Processes monthly rents including invoices and payments.
- Produces monthly statements and equipment cost reports.
- Assists Controller with T5018 reporting.
- Oversees all customs documents and delivery for imported project materials.
- Supports Accounts Payable staff with ongoing training and coaching.
- Provides input to Controller and CFO on Accounts Payable staff performance.
- Matches and posts trucking and aggregates invoices.
- Records, processes, and pays vendor invoices using Sage 300 CRE and Sage Paperless software.
- Ensures proper backup (packing slips and purchase orders) matched to and cross referenced with actual invoices.
- Ensures the proper approval and tracking of vendor invoices including verifying the accuracy of vendors, items, quantities, prices, and purchase terms.
- Ensures vendor payments (as required) are made in a timely manner to comply with vendor terms.
- Investigates and reports accounts payable discrepancies.
- Assists with posting payroll time entries.
- Performs related duties as assigned.
- Secondary school graduation (Grade 12).
- Three (3) + years accounts payable work experience or an equivalent combination of education, training and work experience.
- Expert accounts payable knowledge and demonstrated accuracy.
- Construction industry experience is preferred.
- Completion of a recognized accounting course is an asset.
- Experience with Sage 300, Sage Paperless or similar software strongly preferred.
- General math skills and experience with general accounting principles.
- Strong verbal and written communication skills.
- Highly organized with ability to multi-task.
- Ability to maintain a high level of accuracy in preparing and entering data.
- Ability to work independently in a high-volume environment to meet tight deadlines.
- Legally eligible to work for any employer in Canada.
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