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Office Operations Assistant

3 months ago

Ayr, Canada THE STALLION TRANS-BORDER GROUP INC. Full time
Join Our Team as an Office Operations Assistant

We are excited to announce an opening for an Office Operations Assistant at THE STALLION TRANS-BORDER GROUP INC.. This is a full-time opportunity where the selected individual will be expected to work between 35 to 44 hours weekly. Proficiency in English is required, and candidates should possess a College/CEGEP level education.

Key Responsibilities
  • Organize and coordinate meetings, workshops, and other events.
  • Oversee and guide junior staff members.
  • Develop and enforce office policies and procedures.
  • Provide training and support to team members.
  • Establish and maintain office workflows and protocols.
  • Schedule and manage appointments effectively.
  • Handle contract management tasks.
  • Respond to phone inquiries and messages.
  • Gather and analyze data, statistics, and other relevant information.
  • Supervise the preparation of various reports.
  • Address employee inquiries and concerns.
  • Manage office supply orders and inventory levels.
  • Administer payroll processes.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain filing systems for information management.
  • Conduct research and perform data entry tasks.
  • Deliver customer service and assist with basic bookkeeping duties.
  • Conduct performance evaluations and oversee daily operations.
Qualifications
  • Experience: 1 to less than 7 months in a similar role.
  • Willingness to relocate is essential.
  • Proficient in tools such as Google Docs, MS Office, QuickBooks, and Adobe Acrobat Reader.
Desired Skills and Attributes
  • Strong multitasking abilities.
  • Exceptional written communication skills.
  • Collaborative team player with a focus on client satisfaction.
  • Dependable and effective time management skills.
Commitment to Diversity and Inclusion
  • Support for diverse populations, including veterans, Indigenous peoples, visible minorities, newcomers, and refugees.
  • Opportunities for cultural competency training and awareness programs.
  • Inclusive recruitment practices and mentorship initiatives are in place.