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Administrative Coordinator

2 months ago

Sherwood Park, Alberta, Canada BROWN BULL CARRIERS Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Brown Bull Carriers. As an Administrative Coordinator, you will play a critical role in supporting the daily operations of our organization.

Key Responsibilities
  • Coordinate and Manage Information Flow: Ensure seamless communication within the team by coordinating the flow of information and maintaining accurate records.
  • Direct and Control Daily Operations: Oversee and direct daily operations, ensuring that tasks are completed efficiently and effectively.
  • Plan and Organize Daily Operations: Develop and implement plans to optimize daily operations, improving productivity and reducing downtime.
  • Schedule and Confirm Appointments: Coordinate and confirm appointments, meetings, and events, ensuring that all stakeholders are informed and prepared.
  • Manage Contracts: Oversee the management of contracts, ensuring that all agreements are up-to-date and compliant with company policies.
  • Answer Telephone and Relay Messages: Respond to incoming calls and relay messages to the relevant team members, ensuring that all communication is handled promptly and efficiently.
  • Answer Electronic Enquiries: Respond to electronic inquiries, providing accurate and timely information to customers and stakeholders.
  • Order Office Supplies and Maintain Inventory: Manage the ordering and maintenance of office supplies, ensuring that all necessary materials are available and in stock.
  • Arrange Travel and Itineraries: Coordinate travel arrangements, including booking flights, hotels, and other necessary accommodations.
  • Greet and Direct Visitors: Welcome and direct visitors to the relevant team members or service areas, ensuring that all guests receive a warm and professional welcome.
  • Set Up and Maintain Information Filing Systems: Develop and maintain manual and computerized information filing systems, ensuring that all records are accurate and up-to-date.
  • Work with the Marketing Department: Collaborate with the marketing department to understand and communicate marketing messages to the field, ensuring that all stakeholders are informed and aligned.
  • Recruit and Hire Staff: Assist in the recruitment and hiring process, ensuring that all new hires are properly onboarded and integrated into the team.
  • Maintain and Manage Digital Databases: Oversee the maintenance and management of digital databases, ensuring that all data is accurate and up-to-date.
Work Conditions and Physical Capabilities
  • Work Under Pressure: Work in a fast-paced environment, managing multiple tasks and deadlines while maintaining a high level of productivity.
  • Tight Deadlines: Meet tight deadlines and deliver results in a timely manner, ensuring that all tasks are completed to a high standard.
  • Attention to Detail: Maintain a high level of attention to detail, ensuring that all records and documents are accurate and complete.
  • Repetitive Tasks: Perform repetitive tasks with a high level of efficiency and accuracy, minimizing errors and downtime.
  • Work Term: Permanent: This is a permanent position, offering a stable and secure career path for the right candidate.
  • Work Language: English: English is the primary language of communication, and proficiency in English is required for this role.
  • Hours: 30 to 40 hours per week: This role requires a flexible schedule, with the ability to work 30-40 hours per week, depending on the needs of the organization.