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Office Coordinator

3 months ago

Kitchener, Ontario, Canada AIRE ONE HEATING & COOLING Full time
Position Overview

The role of the Administrative Assistant at AIRE ONE HEATING & COOLING is crucial for ensuring the smooth operation of our office. This position involves a variety of administrative tasks that support our team and enhance productivity.

Key Responsibilities
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: 1 to less than 7 months in a similar role.
  • Office Management: Establish and implement effective policies and procedures to streamline operations.
  • Meeting Coordination: Arrange and coordinate seminars, conferences, and meetings, ensuring all details are managed efficiently.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries promptly.
  • Data Management: Compile data, statistics, and other information for reporting purposes.
  • Inventory Control: Order office supplies and maintain inventory levels to support daily operations.
  • Customer Service: Provide exceptional service to clients and respond to employee questions and concerns.
  • Project Oversight: Assign, coordinate, and review various projects and programs to ensure timely completion.
  • Supervision: Oversee a small team of 1 to 2 individuals.
Work Environment

This position operates in a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. Attention to detail and the ability to handle repetitive tasks are essential.

Personal Attributes

The ideal candidate will be organized and accurate, demonstrating a strong commitment to maintaining high standards in all tasks.

Employment Details
  • Employment Duration: Permanent
  • Work Language: English
  • Work Hours: 30 to 35 hours per week
  • Transportation: Public transportation is available for commuting.