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Business Administration Associate

3 months ago

Hamilton, Ontario, Canada Regional Signs Inc. Full time
Position Overview

As an Office Operations Specialist at Regional Signs Inc., you will play a pivotal role in ensuring the smooth functioning of our administrative processes. Your expertise will contribute to the overall efficiency and effectiveness of our office environment.

Key Responsibilities
  • Administrative Management: Evaluate and refine administrative protocols to enhance operational efficiency.
  • Team Leadership: Assign tasks to office support personnel and oversee their performance.
  • Work Prioritization: Set work priorities, ensuring adherence to established procedures and deadlines.
  • Policy Administration: Manage policies related to record release in compliance with government regulations.
  • Office Coordination: Plan and coordinate essential office services, including supplies, maintenance, and security.
  • Budget Assistance: Aid in the preparation and management of the operating budget while maintaining inventory controls.
  • Reporting: Compile data and generate periodic reports, manuals, and correspondence.
  • Data Management: Conduct data entry and maintain accurate records.
  • Staff Training: Provide training and support to new staff members.
  • Conflict Resolution: Address and resolve any conflicts that may arise within the office.
  • Payroll Oversight: Manage payroll processes to ensure timely and accurate compensation.
  • Budget Control: Plan and monitor budget expenditures effectively.
Work Environment

The role requires the ability to work independently in a fast-paced setting, often under pressure with tight deadlines and a substantial workload.

Qualifications
  • Interpersonal Skills: Demonstrated ability to communicate effectively, both verbally and in writing.
  • Organizational Skills: Strong organizational capabilities with a focus on reliability and multitasking.
  • Adaptability: Flexibility to adjust to changing priorities and work demands.
  • Integrity: Commitment to maintaining confidentiality and ethical standards.
  • Team Collaboration: Ability to work collaboratively within a team environment.
Experience Requirements

Minimum of 1 year to less than 2 years of relevant experience in an administrative role is preferred. This is a permanent position requiring a commitment of 40 hours per week.