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Operations Assistant

2 months ago

Edmonton, Alberta, Canada Jena Properties Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Jena Properties. As an Office Administrator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, including filing, scanning, and shredding documents.
  • Office Operations
    • Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
    • Assist in the preparation of operating budgets and maintain inventory and budgetary controls.
  • Reporting and Data Entry
    • Assemble data and prepare periodic and special reports, manuals, and correspondence.
    • Perform data entry and maintain accurate records.
  • Supervision
    • Supervise and coordinate office administrative procedures.
    • Delegate work to office support staff as needed.
  • Computer and Technology Knowledge
    • Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
    • Familiarity with MS Project and spreadsheet software.
  • Security and Safety
    • Basic security clearance required.
  • Transportation/Travel Information
    • Own transportation required.
  • Work Conditions and Physical Capabilities
    • Ability to work independently in a fast-paced environment.
    • Ability to work under pressure and meet tight deadlines.
    • Attention to detail and ability to multitask.
  • Personal Suitability
    • Excellent interpersonal and communication skills.
    • Flexibility, reliability, and adaptability.
    • Ability to work as part of a team.
Requirements
  • Secondary (high) school graduation certificate.
  • 1 year to less than 2 years of experience.
Working Conditions
  • 33 to 40 hours per week.
  • Permanent position.
  • Work language: English.