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Program Coordinator

2 months ago

Surrey, British Columbia, Canada DIVERSEcity Community Resources Society Full time
Job Summary

DIVERSEcity Community Resources Society is seeking a highly organized and detail-oriented individual to fill the role of Program Assistant, Safe Haven Team in Surrey, BC. Reporting to the Senior Manager, Safe Haven, the successful candidate will provide administrative and program support to ensure the efficient operation of the Safe Haven program.

Key Responsibilities
  • Administrative Support
    • Perform administrative tasks, including data entry, file management, meeting scheduling, and conference room booking.
    • Prepare and format documents, reports, and presentations as needed.
    • Take detailed notes during team meetings to ensure accurate record-keeping and follow-up.
  • Program Support
    • Purchase supplies for programming and ensure inventory is well-maintained and current.
    • Assist team members with tasks related to their programming and client needs, including event planning, resource coordination, and outreach activities.
    • Maintain clear and professional communication with clients, team members, and external stakeholders.
  • Event Planning and Coordination
    • Support the planning and executing of events and workshops by handling logistics and participant coordination.
    • Ensure accurate and up-to-date records of client interactions and program activities.
  • Team Collaboration
    • Participate as a positive and cooperative team member, attend meetings and participate in Society committees and events as required.
    • Adhere to Policies and Procedures and Personnel Policies, Procedures and Practices of the Society.
  • Senior Manager Support
    • Assist the Senior Manager with reconciliation of program credit card, completing reimbursement forms and cheque requests, updating program and senior manager calendar, maintaining files, and coordinating travel arrangements as needed.
    • Assist the manager with keeping track of staff leaves, timesheets, and other administrative tasks.
Requirements
  • Education and Experience
    • Post-secondary training or certificate in Office Administration or social services field.
    • Minimum one year of relevant experience in administrative support, program coordination, or a related field, or an equivalent combination of education, training, and experience.
  • Skills and Abilities
    • Excellent verbal and written communication skills in English.
    • Strong organizational and time management skills.
    • Ability to work collaboratively within a multicultural team setting.
    • Proficiency with MS Windows, MS Word, MS Excel, and internet research.
    • High level of accuracy and attention to detail in all tasks.
    • Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment.