Executive Assistant to Senior Leaders

1 week ago

Toronto, Ontario, Canada Ontario Teachers' Full time

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our senior leaders in the People & Culture Division. As a key member of our Talent team, you will be responsible for providing exceptional support to our dynamic Talent team, including Talent Acquisition, Diversity, Equity and Inclusion, Leadership & Learning, Talent Management, and Talent Advisory.

Key Responsibilities

  • Provide executive-level administrative support to senior leaders, including scheduling, coordinating, and managing their calendars, as well as preparing and coordinating materials for meetings.
  • Act as a liaison between senior leaders and internal and external stakeholders, ensuring seamless communication and collaboration.
  • Manage multiple calendars, prioritize tasks, and identify urgent items requiring attention.
  • Schedule meetings, arrange travel, book conference rooms, and coordinate logistics.
  • Develop, edit, and finalize reports, documents, and presentation materials for review.
  • Coordinate international travel itineraries and perform other administrative duties as assigned.

Requirements

  • Minimum 10 years of administrative assistance experience.
  • Excellent MS Office skills, including Word, Excel, PowerPoint, SharePoint, and Teams.
  • Strong interest in technology and proactive approach to finding and implementing new tools and solutions to improve efficiency and productivity.
  • Ability to maintain discretion and confidentiality at all times.
  • Strong customer service orientation and flexible, willing attitude.
  • Ability to work independently on multiple tasks and demonstrate initiative.
  • Good judgment and creative analytical skills.
  • Experience in an HR administrative capacity is an asset.
  • Familiarity with an HRIS (e.g. Workday) as a user is an asset.
  • Experience in managing a senior executive's calendar is an asset.

What We Offer

  • Competitive salary and incentive environment.
  • Opportunities for professional growth and development.
  • Comprehensive employer-paid benefits coverage.
  • Retirement income through a defined benefit pension plan.
  • Flexible/hybrid work environment combining in-office collaboration and remote working.
  • Competitive time off.
  • Employee discount programs.

About Us

At Ontario Teachers', diversity is one of our core strengths. We take pride in ensuring that the people we hire and the culture we create reflect and celebrate diversity of thought, background, and experience. Through our Diversity, Equity, and Inclusion strategy and our Employee Resource Groups (ERGs), we foster an inclusive and equitable workplace where our talent is respected, accepted, and empowered to be themselves.

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