Contract Administrator
6 days ago
About the Role
We are seeking a highly skilled and experienced Contract Administrator to join our team at IBI Group. As a key member of our construction team, you will be responsible for reviewing and executing contracts, managing contract changes, and ensuring that contracts are fulfilled according to their terms.
Key Responsibilities
- Oversee the Construction Administration phase of multiple ongoing projects, ensuring seamless coordination between the design team, contractors, and clients.
- Manage multiple projects simultaneously, ensuring deadlines, budgets, and quality standards are met.
- Collaborate with the design team to review construction documents, resolve design-related issues, and provide technical expertise.
- Conduct regular site visits to monitor construction progress, attend construction meetings, identify potential issues, and ensure compliance with design specifications and local regulations.
- Oversee and ensure Contract Administration deliverables are completed in accordance with client requirements.
- Maintain detailed daily diary of the contractor's work, instructions provided, and overall issue and change management.
- Review contractor activities are in accordance with the contract documents and requirements.
- Provide oversight and confirmation of completed contract quantities are accurately calculated for processing progress and final payments.
- Review, interpret, and analyze the Contractor's initial critical path schedule to determine conformance to the contract, and provide regular review and analysis of monthly critical path schedules.
- Supervise and perform quality assurance acceptance and inspection of construction works.
- Coordinate specialty inspection and testing.
- Liaise with the contractor and client representatives.
- Chair and lead project meetings.
- Provide interpretation and recommendation of contractor submittals.
- Negotiate price agreements, change orders, claims and work directives.
- Travel to projects across the province.
- Scheduling of meetings and minuting, keep PM's schedules updated.
- Create progress draws/invoicing.
- Filing of all construction documents.
- Keep files current with minutes, invoices, COP's, RFI's, CO's, SI, shop drawings, Estimates, schedules, etc.
- Assist Project Managers and Senior Project Coordinator with various duties.
Requirements
- Minimum 2 years experience in a CA role locally.
- Minimum 5 years total industry experience in Land Development.
- Experience performing CA duties for subdivisions and site plans.
- Ability to communicate effectively both orally and in writing, and be able to independently write reports and correspondence.
- Must be familiar with current software - Bluebeam, AutoCAD.
- Proficient in Excel and Word.
- A vehicle and valid Ontario Driver's License to travel to the site around GTA.
- Candidates must be very organized, thorough, have good time management skills, superior written and verbal communication skills and fluent in oral and written English.
- Must be able to prioritize a heavy workload.
- Ability to work within tight deadlines and prioritization of work to achieve them.
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