Contract Administrator

6 days ago

Markham, Ontario, Canada Black & McDonald Full time
About This Career Opportunity

We are seeking a highly organized and detail-oriented Contract Administrator to join our team at Black & McDonald. As a key member of our operations team, you will play a critical role in providing exceptional support to our clients and internal stakeholders.

Key Responsibilities
  • Timesheet review and management
  • Daily/Weekly payroll upload
  • Data entry
  • Assist the manager in planning and scheduling
  • Reporting both internally and externally pertaining to contract SLAs and KPIs for key accounts
  • Facilitate Monthly Contract Renewals and Contract Performance Reporting
  • Reference and maintain hard and soft copies of client Maintenance Agreements
  • Assist with registration of new Vendor Management systems and facilitate transactions as needed
  • Create vendor set up in JDE for new subcontractors
  • Provide PM schedule to subcontractor and schedule visits
  • Work order management and validation
  • Issue purchase order numbers to subcontractors
  • Receipt vendor invoices and approve for payment
  • Investigate and provide solutions to subcontractor inquiries
  • Ad hoc report generation and analysis of reports
  • Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
  • Validating and uploading documents to SharePoint
  • Other duties as assigned
Competency Requirements
  • Communicates Effectively
  • Customer Focus
  • Holds Self and Others Accountable
  • Teamwork and Collaboration
  • Values and Respects Others
  • Ability to analyze financial data
Education Requirements
  • High School Diploma
  • Degree or Diploma in Office Administration or related would be considered an asset
Skills, Abilities, and Other Requirements
  • 1-3 years in an administrative role is a strong asset
  • Maintains a professional demeanor at all times with fellow employees, vendors, subcontractors, and clients
  • Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
  • Embraces change and always willing to adopt new practices
  • Self-starter with the ability to manage multiple projects and meet deadlines
  • Ability to approach problems logically, under pressure, and seek innovative solutions
  • Communicates effectively (verbally and written) at all levels within an organization and with external parties, including enforcing authorities
  • Values and respects others, encourages and supports diversity
  • Ability to work independently with limited supervision
  • MS Office (Word, Excel, Project)
  • Strong technical skills in Excel
  • JD Edwards or an Oracle-based ERP system is an asset
  • Demonstrates ability to work in a multi-tasked, fast-paced, and changing environment
  • Ability to work well under pressure
  • Meet all deadlines
  • Ability to multitask
What We Offer
  • A family business with family values
  • Collaborative and supportive work culture
  • Ongoing investment in training and development
  • Team events and outings year-round
  • Long-term stability
  • One company with endless opportunities to learn and grow

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