Administrative Liaison

7 days ago

Nova Scotia, Canada Meridia Recruitment Solutions Full time

Job Summary

Meridia Recruitment Solutions is seeking a highly organized and proactive Executive Support Specialist to join their dynamic team in Halifax, NS. As an Executive Assistant, you will provide comprehensive administrative support to senior leadership, ensuring smooth and efficient operations.

Key Responsibilities:

  • Administrative Support: Manage executives' calendars, schedule meetings, coordinate travel arrangements, and handle correspondence.
  • Communication: Act as the point of contact between executives and internal/external stakeholders, managing information flow and facilitating communication.
  • Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items for meetings.
  • Document Management: Organize and maintain files, documents, and records, both physical and electronic.
  • Project Assistance: Support special projects and initiatives, ensuring deadlines are met and objectives are achieved.
  • Event Planning: Coordinate and organize company events, meetings, and conferences.
  • Research and Reporting: Conduct research, compile data, and prepare reports and presentations as required.
  • Task Prioritization: Prioritize and manage multiple tasks and projects simultaneously, ensuring deadlines are met.

Qualifications:

  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Minimum of 3-5 years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced environment.
  • Exceptional organizational and time-management skills.
  • Strong communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to handle confidential information with discretion.
  • Proactive problem-solving skills and ability to work independently.
  • Flexible and adaptable to changing priorities and demands.

Requirements:

  • Take initiative and anticipate the needs of others.
  • Pays close attention to details to ensure accuracy and thoroughness in tasks.
  • Demonstrate dependability and consistency in performance.
  • Maintain a high level of professionalism and integrity.
  • Work well with others and contribute to a positive team environment.

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