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Administrative Coordinator

3 months ago

Ottawa, Ontario, Canada AI TAX CONSULTANTS INC. Full time
Position Overview

We are seeking a dedicated Office Manager to oversee our administrative functions at AI TAX CONSULTANTS INC.. This role is essential for ensuring the smooth operation of our office and supporting our team in achieving organizational goals.

Educational Requirements
  • Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years.
Key Responsibilities
  • Implement and refine administrative processes to enhance efficiency.
  • Assess and improve existing administrative procedures.
  • Delegate tasks effectively to office support personnel.
  • Set work priorities, ensuring adherence to procedures and deadlines.
  • Manage the administrative activities of the office.
  • Assist in preparing the operational budget while maintaining inventory and budgetary controls.
  • Compile data and generate periodic and special reports, manuals, and correspondence.
  • Perform data entry tasks accurately.
  • Oversee and coordinate office administrative functions.
Supervisory Responsibilities

Supervise a team of 5-10 individuals.

Technical Proficiencies
  • Proficient in MS Excel, MS Office, MS PowerPoint, MS Word, and Google Drive.
Work Environment
  • Ability to work independently in a fast-paced setting.
  • Manage tight deadlines with attention to detail.
Personal Attributes
  • Strong interpersonal skills.
  • Exceptional oral and written communication abilities.
  • Demonstrated flexibility and organizational skills.
  • Reliability in all aspects of work.
Experience Requirements
  • 1 to less than 2 years of relevant experience.
  • Permanent position with a work schedule of 30 hours per week.
  • Work language: English.