Administrative Coordinator

19 hours ago

Kitchener, Ontario, Canada Five Star Staffing Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Five Star Staffing.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes supervising other workers, training new staff, and maintaining accurate records.

Key Responsibilities:
  • Supervision and Training: Supervise and train other workers to ensure they are equipped to perform their duties effectively.
  • Record Keeping: Maintain accurate and up-to-date records of meetings, seminars, and conferences.
  • Office Procedures: Determine and establish office procedures and routines to ensure efficient operation.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Provide excellent customer service to internal and external clients.
  • Database Management: Maintain and manage digital databases.
  • Bookkeeping: Perform basic bookkeeping tasks, including data entry and record keeping.
  • Project Management: Assign, coordinate, and review projects and programs.
  • Operational Management: Plan, organize, direct, control, and evaluate daily operations.
Work Conditions and Physical Capabilities:
  • Independence: Ability to work independently with minimal supervision.
  • Pressure: Work under pressure to meet deadlines and deliver results.
  • Attention to Detail: Maintain attention to detail in all aspects of work.
  • Caseload: Manage a large caseload with multiple priorities.
Personal Suitability:
  • Multitasking: Ability to multitask and prioritize tasks effectively.
  • Communication: Excellent oral and written communication skills.
  • Organizational: Organized and able to manage multiple tasks and projects.
  • Team Player: Collaborative and team-oriented with a positive attitude.
  • Accuracy: Accurate and detail-oriented in all aspects of work.
  • Reliability: Reliable and able to maintain confidentiality.
  • Time Management: Effective time management and prioritization skills.
Support for Persons with Disabilities:
  • Accessibility: Apply accessible and inclusive recruitment policies that accommodate persons with disabilities.
Support for Newcomers and Refugees:
  • Settlement Support: Assist with immediate settlement needs of newcomers and/or refugees.
Support for Youths:
  • Mentorship: Offer mentorship, coaching, and/or networking opportunities for youth.
Support for Mature Workers:
  • Retirement Planning: Offer resources to help mature workers plan their retirement.
Support for Visible Minorities:
  • Mentorship Programs: Offer mentorship programs that pair members of visible minorities with experienced employees.

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