Administrative Coordinator

4 weeks ago

Vancouver, British Columbia, Canada Fiore Group Training, inc. Full time
Job Summary

We are seeking an experienced Administrative Assistant to join our team at Fiore Group Training, inc. as a permanent full-time position. The successful candidate will be responsible for coordinating the flow of information within the team, directing and controlling daily operations, and performing various administrative tasks.

Key Responsibilities
  • Communication and Coordination
    • Coordinate the flow of information within the team to ensure seamless communication and collaboration.
    • Direct and control daily operations to meet the needs of the team and organization.
  • Administrative Support
    • Open and distribute mail and other materials to team members and stakeholders.
    • Determine and establish office procedures and routines to ensure efficiency and productivity.
    • Schedule and confirm appointments and meetings with team members and external stakeholders.
    • Manage training and development strategies to enhance the skills and knowledge of team members.
    • Answer telephone and relay telephone calls and messages to team members and stakeholders.
    • Answer electronic enquiries and respond to emails and other digital communications.
    • Order office supplies and maintain inventory to ensure a well-stocked and organized workspace.
    • Greet people and direct them to contacts or service areas within the organization.
    • Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
    • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Work Environment
    • Work Term: Permanent
    • Work Language: English
    • Hours: 35 hours per week
Requirements

To be successful in this role, you will require:

  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience in an administrative role

We offer a dynamic and supportive work environment, and we encourage applications from qualified candidates who are passionate about delivering exceptional administrative support.

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