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Office Coordinator

2 months ago

Mile House, British Columbia, Canada Heart and Sole Healthcare Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at Heart and Sole Healthcare. This is a permanent position requiring a commitment of 35 hours per week.

Qualifications
  • Education: Bachelor's degree
  • Experience: 2 to 3 years in a similar role or equivalent experience
Work Environment

The successful candidate will work within a healthcare institution, contributing to the smooth operation of our facility.

Responsibilities
  • Manage and oversee budget and financial expenditures
  • Supervise and mentor junior staff
  • Develop and enforce office policies and procedures
  • Conduct training sessions for new employees
  • Document and prepare minutes for meetings and conferences
  • Establish office routines and procedures
  • Coordinate and confirm appointments
  • Handle incoming calls and relay messages
  • Respond to electronic inquiries
  • Gather and compile data and statistics
  • Address employee inquiries and concerns
  • Oversee payroll processes
  • Welcome visitors and direct them appropriately
  • Organize and maintain both manual and digital filing systems
  • Draft and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide exceptional customer service
  • Assist in recruitment and staffing processes
  • Maintain and update digital databases
  • Carry out basic bookkeeping duties
  • Offer ongoing support to clients post-sale
  • Provide companionship and assistance as required
  • Perform light cleaning and housekeeping tasks
  • Manage laundry for clothing and linens
  • Plan, organize, and evaluate daily operations
Certifications

First Aid Certificate is required.

Technical Skills
  • Proficient in MS Excel and MS Word
  • Familiarity with Social Media platforms
Experience Areas

Prior experience in human resources is preferred.

Travel Requirements

Willingness to travel regularly is necessary.

Work Conditions
  • Ability to work independently and under pressure
  • Attention to detail is crucial
  • Manage a large caseload and workload
Personal Attributes
  • Strong multitasking abilities
  • Flexibility and adaptability
  • Highly organized and reliable
  • Client-focused with excellent time management skills
Screening Questions
  • Are you available for shift or on-call work?
  • What is the highest level of education you have completed?
Workplace Information

This position involves travel and working on the road.