Executive Administrative Assistant

3 weeks ago


Mississauga, Ontario, Canada Alaa Immigration Services Full time
Office Administrative Assistant at Alaa Immigration Services
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 yearsWork Environment
  • Immigration Services FirmKey Responsibilities
  • Manage incoming and outgoing correspondence
  • Develop and implement office protocols and workflows
  • Coordinate and confirm meetings and appointments
  • Handle phone calls and relay messages efficiently
  • Address electronic inquiries promptly
  • Oversee office supplies and inventory management
  • Welcome and assist visitors
  • Maintain organized filing systems for information
  • Deliver exceptional customer service
  • Administer digital databasesTechnical Skills
  • Proficient in MS Excel
  • Experienced with MS Outlook
  • Skilled in MS Word
  • Familiar with electronic scheduling toolsIndustry Knowledge
  • Legal TerminologyRelevant Experience
  • Background in Immigration ServicesSpecialization Areas
  • Documentation and Record ManagementWork Conditions
  • Ability to work autonomously
  • Thrives in a fast-paced setting
  • Capable of performing under pressure
  • Strong attention to detail
  • Manage a substantial caseload
  • Work with minimal oversightPersonal Attributes
  • Exceptional multitasking abilities
  • Strong verbal and written communication skills
  • Dependability and effective time management
  • Adaptability and thoroughnessEligibility Questions
  • Are you legally authorized to work in Canada?
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 hours per week

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