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Administrative Advisor, Communications and Governance
1 month ago
We are seeking a highly skilled Administrative Advisor to join our Communications and Governance team. As a key member of our Shared Services team, you will provide comprehensive administrative support to our Executive Directors and their teams, ensuring seamless coordination and efficient operations.
Key Responsibilities:- Oversee and maintain calendars for Executive Directors, ensuring efficient scheduling and organization of meetings and appointments
- Coordinate ordering and assembly of promotional items, ensuring timely delivery and accurate packaging
- Track and distribute Oilers tickets, including managing staff draws and sending tickets to staff
- Provide administrative support for Communications and Governance events, assisting with logistics, coordination, and execution as needed
- Manage creation and distribution of thank-you cards on behalf of the CEO Office, ensuring timely and appropriate acknowledgments
- Serve as a backup for reception duties, including managing parking arrangements and assisting with general office reception tasks
- Attend and support major corporate events, providing administrative assistance and ensuring smooth execution
- Coordinate with the CEO Office to determine the scope and timing of speeches or panel requests
- Schedule review meetings on the CEO's calendar to finalize speech content
- Collaborate with the Communications team to prepare and send out presentation materials in the most effective format
- Post-secondary diploma or certificate in Office Administration or equivalent experience
- 3-5 years of relevant experience in a professional environment
- Proficient in Microsoft Office 365, including Teams, Outlook, Excel, and OneNote
- Strong organizational skills with a focus on detail orientation
- Excellent interpersonal and communication skills, professional demeanor
- Strong writing, editing, grammatical, organizational, and research skills
- Strong time management, analytical, and problem-solving skills
- Professional manner, good presence, and a sense of discretion, diplomacy, and tact when handling sensitive situations/information
- Able to work well both independently and within a collaborative team environment
- The ability to adapt well to change when new ideas are introduced
Explore Edmonton Corporation is a diverse and inclusive workplace that encourages and supports a culture of excellence. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.
If you are a motivated and detail-oriented individual with a passion for administrative support, we encourage you to submit your application, including your cover letter and resume, by October 11, 2024.
