Administrative Advisor, Communications and Connections
4 weeks ago
We are seeking a highly skilled and organized Administrative Advisor to join our Shared Services team. As a key member of our team, you will provide comprehensive administrative support to the Executive Directors of Communications and Government Relations, as well as their respective teams.
Key Responsibilities:- Oversee and maintain the calendars for the Executive Directors, ensuring efficient scheduling and organization of meetings and appointments
- Coordinate the ordering and assembly of promotional items in alignment with Communications and Government Relations initiatives
- Track and distribute Oilers tickets, including managing staff draws and ensuring timely delivery
- Provide administrative support for Communications and Government Relations events, assisting with logistics, coordination, and execution
- Manage the creation and distribution of thank you cards on behalf of the CEO Office
- Serve as a back-up for reception duties, including managing parking arrangements and assisting with general office reception tasks
- Attend and support major corporate events, providing administrative assistance and ensuring smooth execution
- Coordinate with the CEO Office to determine the scope and timing of speeches or panel requests
- Schedule review meetings on the CEO's calendar to finalize speech content
- Collaborate with the Communications team to prepare and send out presentation materials in the most effective format
- Post-secondary diploma or certificate in Office Administration or equivalent experience
- 3-5 years relevant experience in a professional environment
- Proficient in Microsoft Office 365, including Teams, Outlook, Excel, and OneNote
- Strong organizational skills with a focus on detail orientation
- Excellent interpersonal and communication skills, professional demeanor
- Strong writing, editing, grammatical, organizational, and research skills
- Strong time management, analytical, and problem-solving skills
- Professional manner, good presence, and a sense of discretion, diplomacy, and tact when handling sensitive situations/information
- Able to work well both independently and within a collaborative team environment
- The ability to adapt well to change when new ideas are introduced
Explore Edmonton Corporation is a dynamic and inclusive organization that values diversity and promotes a positive work environment. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.
If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to submit your application. Please submit your cover letter and resume to let us know how you can make an impact with our team.
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