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Project Administrator

2 months ago

Montreal, Quebec, Canada Polygon Restoration Full time

Polygon Restoration is seeking a dedicated Project Administrator to join our team. Reporting to the Finance Director, you will play a vital role in ensuring project success by managing data, coordinating resources, and maintaining clear communication with all stakeholders.

Responsibilities:

  • Prioritize client satisfaction throughout every project phase.
  • Meticulously input project data, identifying potential issues promptly.
  • Effectively organize workload to meet deadlines consistently.
  • Schedule appointments and allocate time for technicians, subcontractors, project managers, and estimators.
  • Proactively identify and resolve any challenges related to job files.
  • Ensure adherence to the change order process for all project modifications.
  • Record and respond to all project correspondence in a timely manner.
  • Manage project billing accurately and efficiently.

Skills:

  • Excellent communication skills in both English and French (written and spoken).
  • Proven experience in customer service.
  • Advanced proficiency in Microsoft Excel.

Characteristics:

  • Strong organizational and time management abilities.
  • Exceptional interpersonal skills and a collaborative approach.
  • Meticulous attention to detail and commitment to accuracy.
  • Ability to thrive in a fast-paced environment and manage multiple priorities effectively.

Experience and Qualifications:

  • General education diploma or an accounting-related qualification.
  • Previous experience in customer service roles.
  • Proficient computer skills, including data entry expertise.
  • 1-3 years of experience in a delivery-oriented role.