Purchasing Coordinator
1 day ago
Job Summary:
The Purchasing Administrator will provide support to the purchasing and pricing departments for HVAC parts, equipment, and supplies. This role will serve as a liaison between Sales, Purchasing, and Suppliers, ensuring seamless communication and efficient procurement processes.
Key Responsibilities:
- Set up new parts, including descriptions and costing, to ensure accurate inventory management.
- Obtain confirmations from suppliers and update relevant Purchase Order information to ensure timely delivery.
- Update Purchase Order ETA's and advise based on branch requests to meet customer demands.
- Process non-warranty inventory returns to suppliers as required, maintaining a high level of customer satisfaction.
- Assist in resolving Purchase Order discrepancies, working closely with Suppliers to make corrections and prevent delays.
- Support sales by creating stock transfers by request, ensuring efficient inventory management.
- Follow up on backorders and communicate with sales when requested, maintaining a high level of customer satisfaction.
- Provide purchasing vacation secondary coverage, ensuring business continuity during absences.
- Run daily company stock replenishment transfers to maintain optimal inventory levels.
- Pricing entry and departmental back-up, ensuring accurate and timely pricing information.
- Warranty department back-up, providing support for warranty-related tasks.
- Perform other duties as assigned, contributing to the overall success of the purchasing team.
Requirements:
- Organized, with good attention to detail and time management in a multitasking role.
- Independent and creative solution finder, able to analyze data and make informed decisions.
- Strong written and verbal communicator, with excellent interpersonal skills.
- 2 years' experience in a wholesale purchasing role, preferably in the HVAC/R industry, is an asset.
- Experience with computerized purchasing and inventory systems, with strong Excel/Microsoft Office abilities.
- Ability to adapt to changes in the work environment, manage competing demands, and excel under pressure.
- Maintains confidentiality and uses discretion when handling information.
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