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Office Coordinator

3 months ago

Hamilton, Ontario, Canada Tabreed Thermal Control Limited Full time
Position Overview

We are seeking a skilled Administrative Assistant to support our operations at Tabreed Thermal Control Limited. This role involves a variety of tasks that ensure smooth office functioning and effective communication within the team.

Educational Requirements
  • Completion of a college, CEGEP, or equivalent non-university certificate or diploma program lasting between 3 months to less than 1 year.
  • Relevant experience may be considered in lieu of formal education.
Key Responsibilities
  • Facilitate the flow of information within the organization.
  • Develop and enforce office policies and procedures.
  • Establish and manage office routines and processes.
  • Design and implement effective recruitment strategies.
  • Organize and confirm appointments.
  • Administer contracts and agreements.
  • Handle incoming calls and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Gather and compile data, statistics, and relevant information.
  • Supervise the preparation of various reports.
  • Oversee payroll management and administration.
  • Deliver exceptional customer service.
  • Perform basic bookkeeping and financial tasks.
  • Plan, organize, direct, and evaluate daily operational activities.
Supervisory Responsibilities

Manage a small team of 3-4 individuals.

Technical Proficiency
  • Proficient in Google Docs, MS Excel, MS Word, and MS Windows.
  • Familiarity with Jira and accounting software.
  • Experience with social media platforms and Google Drive.
Areas of Expertise
  • Purchasing, procurement, and contract management.
  • Human resources and immigration processes.
  • Report generation and record-keeping.
  • Project management and accounting practices.
  • Payroll services administration.
Work Environment
  • Ability to work under pressure with a strong attention to detail.
Personal Attributes
  • Exceptional multitasking abilities.
  • Strong oral and written communication skills.
  • Highly organized with effective time management skills.
Experience

A minimum of 5 years of relevant experience is required.

Benefits
  • Comprehensive dental plan.
  • Permanent employment opportunity.
  • Work language: English or French.
  • Full-time hours ranging from 40 to 44 hours per week.