Academic Operations Coordinator

1 month ago

Ottawa, Ontario, Canada Carleton University Full time
Job Summary:

The School Administrator plays a critical role in supporting the academic unit's operations, providing administrative expertise, and ensuring the effective management of the unit's resources. This position requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

Key Responsibilities:
  • Coordinate academic, staff, and budgetary matters to support the unit's operational needs and goals.
  • Supervise support staff, providing direction and oversight on administrative matters and ensuring compliance with University and unit policies.
  • Oversee the maintenance of the unit's website and social media presence to enhance the unit's external image and support recruitment efforts.
  • Maintain confidential files and ensure compliance with Records Management policies and procedures.
  • Act in an advisory capacity to the Director on University regulations and procedures, ensuring sound financial administration of the School's operating budgets and research accounts.
Qualifications:
  • Strong administrative management skills, with a clear understanding of administrative and office procedures, financial management, supervision, and computer programs used in an academic administrative office.
  • Highly energetic and dynamic individual with excellent problem-solving, interpersonal, and supervisory skills.
  • Good understanding of the School's and University's general rules and regulations.
  • Ability to work under pressure, communicate effectively, establish priorities, and recognize the need for change.
  • Conflict resolution skills, tact, and diplomacy, with the ability to act with discretion in matters of confidentiality.
Education and Experience:
  • University degree.
  • Seven years of relevant experience in a post-secondary setting, including experience on both the operational and academic sides of a school, in roles of increasing knowledge and responsibility.
  • Experience in a supervisory capacity and relevant experience with financial analysis and accounting procedures.
HR Note:

Equivalencies will be considered. Applicants are encouraged to provide information that may demonstrate equivalent qualifications.

Applicants may be required to complete an employment test as part of the selection process for this position.

Those applicants selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements.

Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength.

We welcome those who would contribute to the further diversification of our University, including women, visible minorities, First Nations, Inuit, and Métis peoples, persons with disabilities, and persons of any sexual orientation or gender identity and expressions.

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