Office Administration Specialist

4 weeks ago

Regina, Saskatchewan, Canada Your Friend Abroad International Ltd Full time
Position Overview

As an Administrative Officer at Your Friend Abroad International Ltd, you will play a pivotal role in enhancing our operational efficiency. This permanent position requires a dedicated professional with a strong background in administrative functions.

Key Responsibilities
  • Administrative Procedures: Implement and assess new administrative protocols to streamline operations.
  • Team Leadership: Delegate tasks effectively to office support personnel and oversee their work.
  • Prioritization: Establish work priorities to ensure adherence to procedures and deadlines.
  • Policy Administration: Manage policies related to record releases in compliance with government access and privacy legislation.
  • Office Coordination: Plan and coordinate office services, including accommodation, equipment, and maintenance.
  • Budget Management: Assist in preparing the operating budget while maintaining inventory and budgetary controls.
  • Reporting: Compile data and prepare periodic reports, manuals, and correspondence.
  • Staff Training: Provide training and support to staff members.
  • Conflict Resolution: Address and resolve any conflict situations that arise.
  • Payroll Oversight: Manage payroll administration and ensure accuracy.
Qualifications
  • Education: Bachelor's degree is required.
  • Experience: 3 to 5 years of relevant experience or equivalent.
  • Certifications: First Aid Certificate is an asset.
Technical Skills

Proficiency in various software and technology platforms is essential, including:

  • MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Google Drive
  • QuickBooks
  • Mac OS
  • Social Media Platforms
Work Environment

This role is offered in a hybrid work setting, providing flexibility in your work location.

Screening Questions

As part of the application process, candidates will be asked a series of screening questions to assess their suitability for the role.

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