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Senior Executive Administrative Assistant

2 months ago

Toronto, Ontario, Canada Ontario Power Generation Full time
Job Title: Senior Executive Administrative Assistant

Ontario Power Generation (OPG) is seeking a highly skilled and experienced Senior Executive Administrative Assistant to provide top-level administrative support to our Senior Vice President of Corporate Affairs and Hydro Business Development.

Key Responsibilities:
  • Provide comprehensive administrative support to the senior executive, including managing schedules, appointments, and travel arrangements.
  • Review requests for meetings, speaking engagements, media interviews, conferences, etc., recognizing sensitivity and confidentiality of the office.
  • Coordinate and collect briefing material for speeches, meetings, and conferences, ensuring the leader is adequately briefed.
  • Schedule and make arrangements for meetings and conferences, including preparing and distributing agendas and handouts.
  • Set up priority for requests and refer to other knowledgeable staff for action or respond personally to requests.
  • Take action to protect the leader from excessive and unwarranted demands on their work time.
  • Arrange meetings with senior management, board of directors, premier's office, ministers, or senior officials of outside companies.
  • Prepare and process confidential material related to corporate business plans, organization changes, executive appointments, labor relations, and bargaining strategy.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Assist in project management and follow up on key initiatives to ensure timely completion.
  • Conduct research and compile data to support executive decision-making.
  • Manage expense reports, budgets, and other financial documents.
Requirements:
  • Post-secondary diploma/degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5-7 years of experience in an executive administrative support role.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and the ability to work independently.
  • Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
What Makes a Career at OPG Different?

At OPG, our values are our strengths. They are fundamental truths about our organization that don't change:

  • Safety – it's our business
  • Integrity – always lead with integrity
  • Excellence – never satisfied with good enough
  • Inclusion – working together for powerful outcomes
  • Innovation - creativity accelerates possibility

We care about the safety and well-being of our employees. It is our utmost priority. A supportive work environment where you can be your best every day. Opportunities to stretch and develop. We support employment equity, diversity, and inclusion. Are you ready to start a career that has the power to electrify life on and off the job? Apply now.