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Administrative Support Specialist

3 months ago

Mississauga, Ontario, Canada EMA STAFF SOLUTIONS INC. Full time
Job Overview

EMA STAFF SOLUTIONS INC. is seeking a dedicated and organized Office Administrative Assistant to join our team. This is a permanent position with a focus on providing essential support to our office operations.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 35 hours per week
QualificationsEducation
  • Completion of College/CEGEP
  • Equivalent experience is acceptable
Work Environment

The role is situated within a consulting firm, providing a dynamic and engaging work atmosphere.

Key Responsibilities
  • Coordinate and arrange seminars, conferences, and other events.
  • Manage and oversee budget planning and expenditures.
  • Supervise and train other office staff.
  • Establish and implement office procedures and routines.
  • Oversee the classification and evaluation of job roles.
  • Develop and execute recruitment strategies.
  • Manage contracts and agreements.
  • Handle incoming calls and relay messages efficiently.
  • Analyze employee data and provide insights.
  • Respond to electronic inquiries promptly.
  • Develop communication strategies for the organization.
  • Compile and maintain data, statistics, and reports.
  • Advise senior management on operational matters.
  • Order and manage office supplies and inventory.
  • Collaborate with management, union representatives, and HR consultants.
  • Oversee payroll processes.
  • Welcome visitors and direct them appropriately.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Assist in recruiting and hiring new staff.
  • Maintain and manage digital databases.
  • Support clients post-sale to ensure satisfaction.
  • Supervise office and volunteer personnel.
  • Coordinate and review various projects and programs.
  • Plan, organize, and evaluate daily operations.
Technical Skills
  • Proficient in MS Outlook, MS PowerPoint, MS Windows, and MS Word.
Experience Requirements
  • 1 to 2 years of relevant experience.
Support InitiativesFor Newcomers and Refugees
  • Assists with foreign credential recognition.
  • Provides mentorship programs pairing newcomers with experienced staff.
For Youths
  • Offers tailored on-the-job training for youth.
For Indigenous Peoples
  • Facilitates mentorship and networking opportunities for Indigenous workers.