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Senior Administrative Assistant, Sales
2 months ago
About the Role
We are seeking a highly skilled and experienced Senior Administrative Assistant, Sales to join our team at Kal Tire. As a key member of our Commercial Sales division, you will provide exceptional administrative support to our Vice President and other senior leaders, ensuring the smooth operation of our sales team.
Key Responsibilities
- Provide administrative support to senior leaders, including calendar management, travel coordination, and event planning.
- Coordinate meetings, agendas, and minutes, as well as prepare and distribute reports and presentations.
- Manage payroll, invoices, and expense reports, as well as maintain accurate records and files.
- Act as a backup for the Sales Resource Library SharePoint site and provide support for onboarding new team members.
- Coordinate travel arrangements, including booking flights, hotels, and meals, and ensure compliance with company policies and procedures.
- Prepare and review correspondence, including emails, letters, and reports, and ensure timely and accurate responses.
- Provide exceptional customer service and support to internal and external stakeholders, including suppliers and customers.
Requirements
- 3+ years of experience in a senior administrative function or equivalent role within a medium to complex organization.
- Demonstrated advanced experience with Office 365, including Word, Excel, PowerPoint, Publisher, and Outlook.
- OneDrive, SharePoint, and Teams experience are assets.
- Self-starter with the ability to work autonomously with little oversight/guidance.
- Detail-oriented, able to work within time constraints on multiple projects.
- Demonstrated experience booking and coordinating executive-level travel.
- High standards of ethics and confidentiality to handle sensitive information.
- Flexibility to thrive in a fast-paced and ever-changing environment.
What We Offer
- Target compensation: $56,523 - $64,231 per year, based on experience.
- Comprehensive medical and dental benefits.
- Employee Assistance Program.
- Group RRSP/DPSP matching program.
- Company cell-phone.
- Discount on tires and mechanical services.
- Positive work culture, opportunities for growth and development, and work-life balance.
- Opportunities for professional development, such as training programs, mentorship, and tuition reimbursement.
Eligibility
Candidates must be legally eligible to work for any Canadian employer.
