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Office Operations Coordinator

3 months ago

St John's, Newfoundland and Labrador, Canada 7thLIC Inc Full time
Position Overview

We are seeking a dedicated Administrative Specialist to join our team at 7thLIC Inc. This permanent role requires a strong commitment to excellence and a passion for supporting business operations.

Key Responsibilities
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Completion of a college, CEGEP, or equivalent non-university program of 1 to 2 years
  • Experience: 1 to less than 2 years or equivalent experience
Work Environment
  • Primary industry focus
  • Relocation costs are not covered by the employer
  • Willingness to relocate is necessary
Core Duties
  • Organize and coordinate seminars, conferences, and similar events
  • Manage incoming mail and materials
  • Document and prepare minutes for meetings and events
  • Schedule and confirm appointments efficiently
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Oversee report preparation
  • Order and maintain office supplies
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them appropriately
  • Establish and maintain filing systems, both manual and digital
  • Type and proofread various documents
  • Conduct research as needed
  • Perform data entry tasks
  • Provide exceptional customer service
  • Collaborate with the marketing department to convey marketing messages
  • Maintain and manage digital databases
  • Handle basic bookkeeping responsibilities
  • Consult with clients post-sale for ongoing support
  • Supervise office and volunteer staff
  • Prepare materials for presentations based on approved curricula
  • Plan documentation for distribution and evaluation
  • Develop and implement marketing strategies
  • Assist users with computer-related issues
  • Respond to inquiries from website visitors and designers
  • Manage daily operations effectively
  • Assist in planning and developing exhibitions and special events
Supervisory Responsibilities

Supervise a team of 3-4 individuals.

Technical Skills
  • Proficient in Google Docs, Microsoft Visio, Sage Accounting Software, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and QuickBooks
  • Familiarity with Adobe Acrobat Reader, Google Drive, LinkedIn, and website management software
Knowledge Areas
  • Legal and business terminology
  • Experience in purchasing, procurement, and contracts
  • Knowledge in immigration and tourism sectors
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Work under pressure with tight deadlines
  • Attention to detail is crucial
  • Capable of handling repetitive tasks and large caseloads
Personal Attributes
  • Strong multitasking abilities
  • Excellent oral and written communication skills
  • Flexibility and good judgment
  • Highly organized and a team player
  • Reliable and focused on client satisfaction
  • Effective time management and adaptability
Additional Information
  • Learning and training opportunities funded by the employer
  • Other benefits available
  • Paid time off for volunteering or personal days
  • Team-building opportunities
  • Variable or compressed work week options