Administrative Coordinator
4 weeks ago
Administrative Coordinator
Are you enthusiastic about the administrative sector? Do you have a strong interest in the educational environment? We are looking for individuals to fill various full-time or part-time temporary positions. Become a part of our organization and play a vital role in supporting the achievements and growth of our students.
WHY JOIN CENTRE DE SERVICES SCOLAIRE DU LAC-SAINT-JEAN:
- Job security;
- Attractive overall remuneration;
- Generous vacation time;
- Healthy work-life balance;
- Ongoing professional development;
- Remote work options;
- Collaborative work culture;
- Diverse and enriching social interactions;
- And more.
ADMINISTRATIVE AGENT:
ROLE DESCRIPTION
The primary responsibility of the individual in this position is to execute a variety of intricate administrative functions in accordance with established protocols and procedures.
KEY RESPONSIBILITIES
The individual ensures adherence to relevant standards, regulations, directives, policies, methods, and procedures by drafting, preparing, verifying, and monitoring invoices, purchase orders, receipts, various registers, payroll, absences, leaves, taxation, financing requests, statistics, statements, forms, inventories, or any other similar administrative documents; gathers, validates, and compiles essential data.
They perform bookkeeping tasks, reconcile accounts, process payments, deposits, categorize expenses, maintain a petty cash fund, compile budgetary information, assist in budget formulation, and provide updates on budget statuses.
They communicate with both internal and external stakeholders to obtain or relay information pertinent to their responsibilities, meet deadlines, clarify standards and regulations, convey decisions, and draft necessary correspondence.
As per instructions, they manage all administrative operations related to assessments and oversee examination processes.
Utilizing a computer and relevant software, they carry out their duties such as word processing, database management, spreadsheet creation, and specific applications, conduct online research, and utilize email. They may also offer occasional support to colleagues in using software and applications.
They may mentor new administrative agents and coordinate the efforts of support staff.
They undertake any other related tasks as required.
ESSENTIAL QUALIFICATIONS
- Possession of a specialized studies diploma relevant to the job class or an equivalent recognized by the appropriate authority;
- Minimum of one year of relevant experience.
SECRETARIAL ROLE:
ROLE DESCRIPTION
The main function of the individual in this role is to assist one or more individuals by performing secretarial duties.
KEY RESPONSIBILITIES
The individual types documents and data from manuscripts or various sources into a computer and formats them into letters, tables, reports, and more; checks for spelling and grammar errors, answers phone inquiries, provides general information, updates files and records, organizes files and documents, manages mail, and delivers it to recipients, writes receipts, letters, or notes, and conducts research for forms, reports, and correspondence.
They may also assist in the procurement of school supplies by transcribing and verifying information, manage book lending, and participate in the sale of school supplies, as well as compile, verify, and enter data.
They utilize a computer and necessary software, including word processing, databases, spreadsheets, and email, and may assist colleagues with software usage.
They may train new secretaries and perform any related tasks as necessary.
COMPENSATION AND WORK CONDITIONS
As per the current collective agreement.
FOR INTERNATIONAL CANDIDATES
Provide your credential assessment and valid work authorization.
ADDITIONAL INFORMATION
For further details, please visit our website or reach out to our Human Resources Department.
To ensure the selection of the best candidates, the employer may conduct assessments and interviews.
Women, ethnic and visible minorities, Indigenous peoples, and persons with disabilities are encouraged to apply.
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