Legal Assistant

2 months ago

Toronto, Ontario, Canada Law Society of Ontario Full time
Job Summary

We are seeking a highly skilled and organized Legal Assistant to join our Litigation Services Department. The successful candidate will provide confidential and complex legal administrative support to our team, ensuring the efficient operation of our litigation processes.

Key Responsibilities
  • Provide para-professional, organizational, and technical support to our team, including planning, organizing, and coordinating practices and procedures.
  • Prepare and draft documentation for the hearing process, including affidavits, legal correspondence, and memoranda.
  • Assist discipline prosecutors in the preparation and coordination of hearings, including preparing and filing materials with the Tribunal Office and the Courts.
  • Conduct moderately complex reviews of investigation documents to prepare disclosure, identify privileged and/or irrelevant information, and redact documents for filing at hearings.
  • Coordinate and request the services of process servers to serve materials on licensees, applicants, and witnesses.
  • Prepare summonses to witnesses and contact witnesses regarding their availability and coordinate travel arrangements and/or virtual hearing appearances.
  • Ensure the accurate and timely maintenance of the case management requirements of the Litigation Services processes.
  • Upload various Tribunal and Court documents to the Discipline History Database.
  • Prepare summary sheets outlining details of regulatory proceedings and appeals.
  • Maintain electronic and paper files in accordance with established protocols.
  • Assist the Administrative Manager and assigned team by reviewing reports to ensure the case management system is accurate and up to date.
  • Calendaring all case-related deadlines for discipline prosecutors.
  • Monitoring deadlines and due dates for case preparation.
  • Coordinating travel arrangements as requested for staff.
  • Ordering transcripts from court reporters who transcribed Law Society proceedings and from various court offices.
  • Calling or attending court offices to obtain documents or information concerning ongoing investigations, regulatory proceedings, and/or appeals from regulatory proceedings, as required.
  • Answering inquiries from Law Society staff, witnesses, complainants, licensees, and applicants and following up on same ensuring excellent customer service standards are maintained.
Requirements
  • A minimum of 5 years' para-professional experience as a law clerk or legal assistant in a law practice, government, and/or regulatory environment (preferably litigation).
  • Knowledge of law office, court, and/or tribunal practice and procedure is essential.
  • A solid knowledge of legal office practice, legal terminology, and procedure relating to legal correspondence and legal documents and the Rules of Civil Procedure and/or Rules of Practice for an Administrative Tribunal.
  • Clear, concise, and articulate communication skills to effectively respond to and transmit information to team members and others.
  • Exceptional organizational and time management skills to handle high volumes of work and to multi-task.
  • The ability to work independently and as a team member in a fast-paced environment while balancing competing priorities and deadlines.
  • Solid experience and skill in drafting legal documents (affidavits, legal correspondence, etc).
  • Excellent attention to detail and proofreading skills.
  • Knowledge of the Law Society, including organizational structure, services, mandate, rules, and regulations or willingness to learn.
  • Reasons through complex spoken and written general and legal information.
  • Knowledge of current trends and developments in the legal profession.
  • Knowledge of legal procedures and substantive areas of law, particularly real estate, estates, and family law.
  • Ability to conduct a variety of legal and internet searches.
  • A strong proficiency in a wide range of computer applications, including, but not limited to MS Office applications, Outlook, Word, and Excel database applications, case management systems, Internet, and intranet and other software applications (Adobe Acrobat DC, ShareFile, SharePoint).
  • Ability to locate legal cases on CanLII as requested by discipline prosecutors and under their direction.
  • Ability to conduct internet directory searches.
  • The ability to communicate in French, verbally and written, would be an asset.
Working Arrangement

The Law Society has introduced a Distributed Workforce Model to leverage flexibility and agility, and to maximize employee productivity and engagement. Work arrangements will be determined by role and departmental requirements. The working arrangement for this position has been classified as hybrid, where the employee will regularly flex their work location between home and office.

Our Commitment

The Law Society of Ontario is an equal opportunity employer that is committed to diversity and inclusion. We welcome applications from persons representing the diversity of our community. We are committed to creating an accessible, barrier-free, and inclusive workplace and are committed to continuing compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Please make any requirement you may have for accommodation during the recruitment process known when contacted.

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